Associate Producer

Description :

Position : Associate Producer

Department : Production

Location : Nashville, Chattanooga, or Memphis TN

Reports to : Producer or Senior Producer

Supervises : None

FLSA Status : Full time, Exempt

Position Summary :

The Associate Producer generates, acquires, and prepares materials and information for use in event production. This role works closely with the programs producer, technical director, client services, creative, digital, and other applicable departments to build and maintain the production schedules, travel schedules, and content management, and to assure deliverables are being met according to the confirmed timeline. This role supports the production process by maintaining project documentation for production elements, doing needed research, creating agendas / schedules, managing logistics such as travel, and overseeing the purchase order and vendor invoice process. This position works directly with the executive production team in maintaining budget, vendor contracts, and freelance management, and is trained and cross-trained in a variety of positions to create a well-rounded producer.

Job Responsibilities

Collaborate with senior team members to develop production timeline

Maintain timeline of deliverables and distribution of materials through email, Dropbox, Asana, and other forms of communication

Acquire permits, insurance certificates, venue materials, and other project administrative documents

Take responsibility for portions of the production and overall quality of the program

Ensure adequate client relations and development, including timely recognition of communications

Communicate with production team to identify areas of concern and troubleshoot early in the process

Support scheduling and projects of team members

Attend program site surveys and events

Manage on-site program event operations from start to finish, including event labor and staffing, production team support, and general trouble-shooting

Onboard on-site positions, including office manager and photographers / videographers

Create and manage program purchase orders and invoice tracking

Assist production lead with program settlement and recon

Take lead role in producing smaller programs or elements of larger ones

Manage small budgets or portions of budgets as directed

Co-coordinate with the production event team, freelancers, and interns who provide event operational support to the senior production staff and various project leads

Support with ancillary talent production operations and execution as needed

Able to work flexible hours

Qualifications :

Bachelors degree from a four-year college or equivalent experience

Seasoned event professional with 5+ years experience

Corporate event management experience strongly preferred

Previous experience in at least one area of specialty, e.g., video production, stage production, content and media development, etc.

Competencies :

Demonstrated knowledge of event production

Work unsupervised on small to medium projects

Demonstrated leader among employees and peers

Creative in thought and actions

Actively anticipates obstacles and creates / suggests solutions

Strong written and verbal communication skills

Strong work ethic and thrives in a fast-paced work environment.

Motivated self-starter who embraces the opportunity to work independently and tackle other duties as assigned

Team player who can work within a group setting to support as needed, no matter how small the task or role needed to achieve a successful outcome

Handle numerous accounts / projects simultaneously with excellent organizational skills

Self-manage priorities and meet deadlines

Effectively co-manages the project team

Proficient in MS Office Suite, Dropbox, Adobe Acrobat, Outlook and other basic software; Adobe CS6, Keynote, and other graphic software a plus

Willing and able to travel more than 20% and work nights and weekends as requested

Environmental Conditions and Physical Demands :

Employee required to spend a portion of time remaining in a seated position looking at a computer screen. Employee is required to do some standing and walking and must be able to lift at least 25 lbs.

Company Summary :

LEO Events is a woman-owned, owner-operated, award-winning, diverse supplier of the most meaningful and memorable events. Founded in 2012, LEO has consistently showcased fresh and fearless creativity, inventive tactics, and an exceptionally collaborative approach to event design and production. Our increasingly diverse staff of 100+ full-time employees is distributed nationwide with main offices in Memphis, Nashville, and Chattanooga, Tennessee.

The biggest brands in business trust us over and over, year after year to deliver their most critical messages on the most important occasions. These long-standing client relationships are the truest testament to the quality of our work.

We stay active in our communities and strive to make positive contributions everywhere we go. We prioritize diversity in our offices, on our stages, and in our supplier relationships, and we believe representing the world more fully paves the way for better work and a better future.

Requirements :

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