Assistant Office Manager

Job Description

Job Description

Benefits :

• Competitive salary
• Dental insurance
• Health insurance
• Vision insurance

Assistant Office Manager

Location : Fort Wayne, Indiana

Hourly, $20-$25 an hour. (Based on experience)

Are you organized, detail-oriented, and ready to keep things running smoothly behind the scenes? Home Energy Pros is seeking a dedicated Assistant Office Manager to support our teams success by managing financials, recruiting, and answering phones. This role is perfect for a self-starter who values accuracy, efficiency, and proactive problem-solving.

What Youll Be Doing :

Customer Communication : Answer incoming and missed calls, provide friendly and professional assistance, and route inquires to the correct department.

Recruiting : Writing job descriptions, post openings, screening applicants, and coordinating interviews.

Payroll Support : Assist the Office Manager with payroll processing.

Office Coordination : Keep our office organized, maintain supply inventory, and support team coordination by managing schedules and resources.

Administrative Support : Assist Office Manager in onboarding, managing staff records, and providing general administrative support to streamline operations.

What Were Looking For :

Eye for Detail : Precision and thoroughness in every task.

Solid Accounting Knowledge : Basic understanding of accounting principles, with experience in managing accounts payable / receivable and reconciliations.

Excel and Software Savvy : Comfortable with Excel, accounting software (QuickBooks or similar), and general office tools.

Organized and Reliable : Ability to prioritize tasks, meet deadlines, and manage time effectively.

Integrity and Discretion : Trustworthy with confidential information and financial data.

Adaptable and Resourceful : Comfortable taking on new challenges and finding efficient solutions to keep the office running smoothly.

Strong Communication Skills : Clear and professional when handling inquiries and assisting team members.

Why Home Energy Pros?

Join a team where your organization, accuracy, and proactive support will make a difference. We offer a collaborative, supportive environment and the chance to contribute meaningfully to our businesss success. If youre ready to bring your skills to a growing company, wed love to hear from you!