Accounts Payable Specialist

Our client is seeking a detail-oriented and experienced Accounts Payable Specialist to support daily AP processes and ensure efficient, accurate processing of vendor payments. This role requires excellent technical skills, strong organization, and the ability to manage multiple tasks while maintaining accuracy. The ideal candidate will have a service-focused mindset and a proven track record of effectively managing vendor relationships and supporting month-end close activities.

Accounts Payable Specialist Responsibilities :

• Manage daily AP processes including vendor setup, invoice entry, check preparation, resolution of vendor and team queries, and month-end close
• Reconcile vendor accounts monthly, ensuring all transactions are accurately accounted for
• Research and resolve non-compliant invoices in a timely manner
• Maintain and manage utilities, rent, and recurring consultant payment spreadsheets
• Develop, nurture, and manage relationships with key vendors, ensuring compliance with contractual terms and supporting timely and accurate payments
• Assist with special projects including audits, migration to new AP software (Workday), preparation of 1099s, and scanning invoices into the local shared drive
• Record ACH and wire payments accurately
• Assist with the AP mailbox and incoming mail, ensuring documents are scanned and distributed to the team

Process 50-75 invoices weekly, with increased volume during month-end

Accounts Payable Specialist Requirements :

Technical savvy, with proficiency in Excel considered a plus