Office Coordinator

Description

Our client, a well-established construction and design firm in beautiful Encinitas, is seeking an organized and energetic Office Coordinator to support daily operations in their busy administrative office. This company specializes in high-end residential and commercial projects, offering a creative and collaborative atmosphere where teamwork and communication are key. The ideal candidate is bilingual in English and Spanish, detail-oriented, and enjoys creating an efficient, welcoming workspace. This is a fantastic opportunity for someone looking to join a respected local company with long-term stability and a strong team culture.

Key Responsibilities :

• Serve as the first point of contact for visitors, clients, and vendors, providing excellent customer service in both English and Spanish.
• Support day-to-day office operations including scheduling, filing, mail distribution, and inventory management.
• Coordinate meetings, manage calendars, and assist with internal communications.
• Maintain and organize company records, permits, and project documentation.
• Assist management with travel arrangements, expense reports, and general correspondence.
• Support HR and accounting teams with data entry and onboarding paperwork as needed.
• Ensure the office runs smoothly by anticipating supply needs and coordinating maintenance requests.

Requirements

TalentMatch®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract / temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract / temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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