University Board Secretary / University Policy Coordinator

Position Details Proposed Start Date 11 / 03 / 2025 Classification Title Executive / Chief Officers Rank N - No Rank Working Title University Board Secretary / University Policy Coordinator Department 100001 - POF President's Office Position Number D90830 Representation UU - Unclassified Unrepresented Renewable Renewable End date, if applicable Position FTE Tenure Status N - not applicable Position Summary Brief Description of PSU / School / Dept Position Summary The Portland State University Board of Trustees is a 15-member volunteer board appointed by the Governor of Oregon. The University Board Secretary (Secretary) serves as the primary liaison between the Board of Trustees and University administration. The Secretary is responsible for working with the President, Cabinet, and Board in promoting effective Board governance and fostering collaboration between members of the University and the Board. The Secretary reports administratively to the President of the University and functionally to both the Chair of the Board of Trustees and the President. The Secretary has primary responsibility for supporting the Board through strategic, high-level, and confidential planning and management, in consultation with University leadership and other senior administrators and at the direction of the Board Chair and Vice Chair. The Secretary develops and utilizes long-term, strategic work plans and organizes and implements strategies and other actions to facilitate and coordinate the Board’s deliberations, actions, and other activities, including meetings, annual retreats, publications, directories, committee staffing, and orientation of new trustees. The Secretary ensures proper notice of meetings of the Board and its committees, attends all meetings of the Board and its committees, makes and retains custody of the complete and permanent records of all proceedings of the Board and its committees, and maintains and serves as the custodian of policies and standards adopted by the Board and its committees. The Secretary provides counsel and advice on Board issues to the President and members of the senior administration and serves as the liaison between the Board and the University administration on Board-related policy and procedural matters, governance, and communications pertaining to the Board. Through their decisions and actions, the Secretary directly affects the activities and outcomes of the Board and may also impact the University as a whole. This position also chairs and provides ongoing support for the University Policy Committee, and maintains the University Policy Library.

Minimum Qualifications

• Bachelor’s degree from accredited institution
• Minimum four years’ experience in executive, board of directors, or equivalent setting
• Strong commitment to racial justice and equity
• Ability to handle confidential and sensitive information with appropriate discretion
• Highly effective and professional verbal communication skills
• Strong writing and editing skills
• Demonstrated ability to collaborate across varied constituencies in complex organizations
• Highly organized and self-motivated
• Careful attention to processes, procedures, and requirements.

Preferred Qualifications

Key Cultural Competencies

Environmental Stewardship Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals. Work Days / Hours As needed to complete duties Total Compensation Range & Benefits Statement Salary is dependent on several factors, and new employees will typically start around the Q1 level to allow for later growth within the salary band. PSU has a structured process for determining starting compensation, taking into account years of related experience, applicable skills, knowledge and abilities, market parity, and internal equity. The starting annual salary for this position will be $112,146 to 127,824 but may be negotiated above this rate dependent upon the factors above, the budget of the hiring department, and approval from HR. An excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon University System schools : Please visit our total compensation calculator to see the full value of our benefits package : Application Instructions Additional Information Additional Application Instructions (deadlines, etc.) For primary consideration, please apply by October 6, 2025. Does this position require the employee to drive a motor vehicle? No Background Check Required Yes Position End Date (if applicable)