Executive Assistant to Chief Executive Officer (Irvine)

Full job description

We are a top-performing insurance brokerage in Southern California known for our high-energy culture, exceptional client service, and strong leadership within the industry. Our CEO is a dynamic entrepreneur, business coach, motivational speaker and industry thought leader. We are seeking an experienced Executive Assistant who thrives in a fast-paced environment, loves taking initiative, and is eager to grow professionally.

Position Overview

The Executive Assistant to the CEO will serve as the primary point of contact and right hand to our CEO. This role requires exceptional organizational skills, strong business judgment, and the ability to manage multiple priorities with confidence and efficiency. The ideal candidate is highly driven, brings great energy, and is comfortable working in a dynamic, evolving environment.

Key Responsibilities

• Provide high-level administrative support to the CEO, including calendar management, scheduling, task prioritization, and project coordination
• Manage email communications, screen inquiries, and ensure timely follow-up
• Prepare documents, presentations, reports, and meeting materials
• Coordinate travel arrangements, itineraries, and logistics for both local and international trips
• Assist with personal tasks and business-related errands as needed
• Facilitate communication between the CEO and internal / external stakeholders
• Support strategic initiatives, special projects, and operational tasks
• Maintain confidentiality and handle sensitive information with professionalism
• Represent the CEO with polished communication, excellent judgment, and a proactive approach

Qualifications

Minimum 4 years of experience supporting CEOs or senior-level executives

Bilingual in English and Spanish (spoken and written)

Strong organizational skills with the ability to multi-task and prioritize effectively

Excellent written and verbal communication skills

High energy, self-motivated, and driven to excel

Ability to anticipate needs and solve problems before they arise

Proficiency with Google Workspace, Microsoft Office Suite, and task management tools

Ability to travel as required

Professional demeanor, positive attitude, and eagerness to learn

Experience supporting entrepreneurs, coaches, or fast-paced leaders is a plus

What We Offer

The opportunity to work directly with a CEO who is an established business coach and entrepreneur , providing significant exposure to high-level strategy, leadership, and business development

A dynamic, growth-oriented environment

Opportunities for professional development and mentorship

What You Get

Real growth path into leadership or operations roles

Training in business, systems, and leadership

Work directly with a top-performing entrepreneur and clients who run 7- and 8-figure companies

Who This Is For

This is not for entry-level assistants.

This is for someone who already knows how to lead from behind, keep things moving, and protect the executives time like its their own.

If youre confident, dependable, and ready for a fast-paced role where you can grow and winapply now.

Job Type : Full-time

Pay : $70,000.00 - $75,000.00 per year

Benefits :

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Application Question(s) :

What is your background in being an Executive Assistant?

What is your best contact phone number and email?

Experience :

Executive administrative support : 4 years (Preferred)

Language :

Spanish (Preferred)

Ability to Commute :

Irvine, CA 92614 (Required)

Work Location : In person