Executive Assistant

At Anaplan, we are a team of innovators focused on optimizing business decision-making through our leading AI-infused scenario planning and analysis platform so our customers can outpace their competition and the market.

What unites Anaplanners across teams and geographies is our collective commitment to our customers' success and to our Winning Culture.

Our customers rank among the who's who in the Fortune 50. Coca-Cola, LinkedIn, Adobe, LVMH and Bayer are just a few of the 2,400+ global companies who rely on our best-in-class platform.

Our Winning Culture is the engine that drives our teams of innovators. We champion diversity of thought and ideas, we behave like leaders regardless of title, we are committed to achieving ambitious goals, and we love celebrating our wins - big and small.

Supported by operating principles of being strategy-led, values -based and disciplined in execution, you'll be inspired, connected, developed and rewarded here. Everything that makes you unique is welcome; join us and let's build what's next - together!

Anaplan is seeking a high-energy Executive Assistant to support one of Anaplan's Sales Executives as well as additional sales leaders while also providing support to their Go-to-Market (GTM) team. Join a team of individuals who respect diverse perspectives, aren't afraid to push boundaries and try new ideas, and are passionate about helping our customers and each other succeed. This EA will be critically important, enabling the leaders to work most effectively with internal and external collaborators and fulfill commitments. This is a strategic role that requires a combination of focus, flexibility, professional maturity and strong interpersonal skills. The right candidate will be a highly resourceful individual with strong professionalism, presentation, self-motivation, verbal / written communication, and analytical skills. Most of all we seek someone with a great attitude, an extremely high work ethic, and off-the-chart attention to detail!

Please note : This position will be based out of one of our Bay Area offices, with in-office excitement and collaboration.

Your Impact

Anticipate leaders' needs and proactively ready leaders for wide variety of situations

Brings ahigh level of urgency, with the ability to balance multiple priorities and requests

Proactively prepare executives and managers for meetings with pre-read materials and aligned agendas

Proven success preparing documents and presentations with a high level of accuracy and attention to detail

Presenting and communicating meaningful insights and recommendations

Comfortable operating in a fast-paced and rapidly changing environment; remaining flexible, adaptable, and accepting new challenges with ease

Willingness to work and be available outside normal business hours

Coordinating closely with other cross-functional departments and other Executive Assistants to ensure smooth communication and seamless operational efficiency for leaders and their teams

Planning and managing the calendar & travel, including scheduling cost-effective air / hotel / ground transportation and creating detailed and thoughtful travel itineraries

Assist in coordinating and planning of team off-sites, events, and executive meetings with a high degree of organization and thoroughness

Managing and submitting expenses for the leaders, and assisting in approving expenses for their team

Your Qualifications

Minimum of 7 years of related business experience supporting an executive, preferably in a SaaS organization with Executive Suite support

High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company

Event planning, expense report, and calendar management experience

Ability to multitask, complete items, and be flexible based on constantly evolving deadlines

Excellent writing,speaking, and grammar skills

Proficiency in Microsoft Office

Bachelor's degree is a plus!

Base Salary Range :

$119,000 — $161,000 USD

Our Commitment to Diversity, Equity, Inclusionand Belonging (DEIB)

We believe attracting and retaining the best talent and fostering an inclusive culture strengthens our business. DEIB improves our workforce, enhances trust with our partners and customers, and drives business success. Build your career in a place where diversity, equity, inclusion and belonging aren't just words on paper - this is what drives our innovation, it's how we connect, and it contributes to what makes us a market leader. We believe in a hiring and working environment where all people are respected and valued, regardless of gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any other aspect which makes people unique. We hire you for who you are, and we want you to bring your authentic self to work every day!

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive equitable benefits and all privileges of employment. Please contact us to request accommodation.

Fraud Recruitment Disclaimer

It has come to our attention that fraudulent and fictitious job opportunities are being circulated on the Internet. Prospective candidates are being contacted by certain individuals, mainly through telephone calls, emails and correspondence, claiming they are representatives of Anaplan. The main purpose of these correspondences and announcements is to obtain privileged information from individuals.

Anaplan does not :

• Extend offers to candidates without an extensive interview process with a member of our recruitment team and a hiring manager via video or in person.
• Send job offers via email. All offers are first extended verbally by a member of our internal recruitment team whenever possible and then followed up via written communication.

All emails from Anaplan would come from an @anaplan.com email address. Should you have any doubts about the authenticity of an email, letter or telephone communication purportedly from, for, or on behalf of Anaplan, please send an email to people@anaplan.com before taking any further action in relation to the correspondence.