Accounts Payable Coordinator

About Us

The Portland State University Foundation raises and manages philanthropic gifts in support of the mission and priorities of  the university .  PSU is Oregon’s most diverse,  innovative  and affordable research university , with more than half of its incoming first-year class identifying as BIPOC.  Nearly a  quarter of its students are parents. Half are the first in their family to attend college. When PSU graduates enter the workforce, families transform, communities prosper, innovation expands, and our economy grows.  Our mission at the PSU Foundation is to inspire donors, engage alumni and community, and steward resources to support and enhance PSU's vital impact.

As an organization,  we’ve  been consistently recognized as one of the best non-profits to work for in Oregon .   We’re  committed to creating  a workplace  experience rooted in inclusivity, collaboration, and  excellence.

We’re  a team  of  dedicated  mission-driven  colleagues  who   believe in changing  what’s  possible for our community and  advancing  equitable   outcomes  for diverse communities , and  we’re  looking for values-aligned people to help us do it.

About The Role

The Accounts Payable Coordinator supports operational day-to-day accounts payable processes, ensuring  timely ,  accurate , and compliant processing of payments and vendor transactions.

The Accounts Payable Coordinator  is responsible for  serving as the first point of contact for accounts payable, reviewing all requests for payment, and ensuring compliance with existing fiscal policies and procedures. This position plays a key role in ensuring financial transactions between the Foundation and the University are handled efficiently and with a high degree of accuracy.

This position regularly interacts with Foundation staff, PSU stakeholders, and external vendors as needed to resolve payment issues and  maintain  effective working relationships.

T he  A ccounts  P ayable   Coordinator role  is dynamic, re quiring  a high level  of attention to detail, and  a collaborative  approach to working with stakeholders .   T h rough this work, the AP Coordinator plays a  vital  role in advancing Portlan d State University’s mission and supporting  its   transformative  impact on students and the community.

Position Overview

Key Accounts Payable Coordinator position responsibilities include :

• Monitoring and organizing the Accounts Payable inbox.
• Auditing payment requests for compliance with policies and  procedures .
• Coordinating financial transactions between the Portland State University Foundation and PSU.
• Collaborating with stakeholders when payment requests are out of compliance.
• Validating vendor and invoice data  entered into  the accounting software.
• Managing the AP Cycle to ensure the  timely  and consistent processing of payment requests.
• Maintaining the vendor database, including 1099 reportable information and activity.
• Tracking and following up on stale,  outstanding  and unresolved payment request issues.
• Providing excellent customer service to stakeholders and partners.
• Developing and  maintaining  working relationships with key University contacts.

Minimum  Qualifications

Preferred Qualifications

Compensation & Benefits

Our compensation philosophy reflects our commitment to pay equity, transparency, and valuing the contributions of every team member.

Offers are  determined  based on a candidate’s skills, experience, and qualifications, while ensuring internal pay equity.

As part of our commitment to wellness and workplace culture,  we’ve  transitioned to a 4-day workweek—an innovative shift that reflects our values and promotes balance across our team.  All employees—hourly and salaried—work 32 hours per week and receive compensation equivalent to a full 40-hour schedule. Business operations are closed on Fridays, supporting work-life balance and recognizing the value of your time.

We offer one of Oregon’s leading nonprofit benefits packages, designed to support the well-being of employees and their families.

Full-Time Employee Benefits Include :

How to Apply

Interested in applying?  We invite you to submit your application through our  Careers page  at  psuf.org .

Don’t meet every requirement? We’d still like to hear from you!

If you enjoy being part of a collaborative results-driven team and making a difference in our community, we encourage you to apply, even if you believe you don’t meet all of the requirements listed.  Studies have shown that individuals with marginalized identities are less likely to apply for jobs unless they meet every qualification in the job description. Our priority is finding the best candidate for the role, and we welcome candidates from all backgrounds. PSU Foundation is proud to be an equal opportunity employer.