ADMINISTRATIVE ASSISTANT

ADMINISTRATIVE ASSISTANT will provide administrative support to Area Managers and local employees.  Duties include general clerical, receptionist and project work as needed.

PRIMARY RESPONSIBILITIES

Enter new applications of new hires and provide orientation / on-boarding procedures including all company policies.

• Perform all duties of day / night time payroll and submit it in a timely manner
• Ensure all fixed punches are fixed and perform manual payroll for no clock employees.
• Work on pay days and distribute paychecks to all properties.
• Answer incoming calls and take messages during office hours for Area Manager.
• Available to call and receive calls from all managers and employees, during office hours.
• Uphold a professional image of the companies by responding quickly to requests, communicated issues at contracted properties to area manager, and communicating professionally to all customers and employees.
• Work with Human Resources and contracted properties in a timely manner to report and resolve any incident report.
• Follow up on all new hire paperwork during office hours.
• Maintain local management files on employees. Update their personnel file as needed.
• Follow up with incident reports making Doctor’s appointments for employees and translating if needed.
• Make and send the expense reports monthly
• Translate the security training for employees to obtain the badge at the airport and make sure the employees understand the safety and security policies.
• Translate for all employee issues and requests by properties.
• Sign for and distribute UPS, USPS, and FEDEX packages accordingly.
• Be the Liaison to the home office for any administrative items, supply orders, HR communications, payroll needs, etc.
• Any assigned office projects for Area Manager as needed.
• Maintain set working hours weekly, with some flexibility to work extra hours occasionally.
• Perform general clerical duties to include, but not limited photocopying, faxing, mailing, filing, etc.
• Meet and greet potential candidates and visitors.
• Other basic office duties as assigned.

KNOWLEDGE AND SKILLS REQUIREMENTS

Basic reading, writing and arithmetic skills required.   This is normally acquired through a high school diploma or equivalent.

Knowledge of Microsoft Office, Outlook and Excel preferred.  Intermediate typing skills needed.

Bilingual - Ability to read, write, and speak Spanish and English.

A valid driver license is required.

Office hours : 8 : 30 am to 5 : 30 pm with 30 minutes off for lunch.