SENIOR PROGRAM COORDINATOR, Questrom School of Business

Senior Program Coordinator, Questrom School Of Business

This Senior Program Coordinator provides logistical support to all graduate student organizations and the Graduate Center in the Questrom School of Business. They maintain budgets and records, administer club financials, and work with organizations to support their needs. This person works with the Graduate Center team to assist with major events, develop new initiatives, and provide general office support on an as-needed basis. Core working hours for this 35-hour-per-week role are 9 : 00am - 5 : 00pm, with occasional shift adjustments for evening and / or weekend events. This role is required to participate in occasional 10 : 30am - 6 : 30pm coverage to support evening student functions.

Job Function 1 (60%) : Financial Oversight of Student Organizations : Process financial transactions, maintain accounts, transfer funds, and liaise with departments and external parties on students' behalf. Work closely with the Graduate Council leadership on budgeting, tracking student fee allocations, and oversight of community engagement platform financial operations. Work closely with graduate club leaders and the Associate Director of Community Engagement to execute club-related events and purchasing, as well as tracking club spending. Create and execute training for student leaders and develop accompanying resources.

Job Function 2 (40%) : Graduate Center Support : Provide planning and logistical support for events and initiatives run by the Graduate Center. Serves as the subject matter expert and first point of contact for financial processes and policies, with responsibility to train staff in these policies. Maintain and track departmental budgets and administer procurement needs of the office. Assist with front desk operations as needed. Liaise with Sourcing & Procurement, Accounts Payable, Questrom Finance & Administration, and other stakeholders to approve and execute contracts, pay invoices, student reimbursements, and other financial transactions.

Required Skills : Two years of college or equivalent required, bachelor's degree preferred. One year of work experience required, preferably in higher education. Proficiency in Microsoft Excel and the ability to comfortably work on multiple digital platforms are essential. Strong analytical skills, including experience with budget tracking, financial reporting, and reconciliation processes preferred. Excellent verbal and written communication skills to effectively liaise with student leaders, internal teams, vendors, and university finance offices. Willingness to learn new processes and functions.