Faculty Relations Coordinator (Open Rank)

University Staff

Description

University of Colorado Anschutz Medical Campus

Department : School of Medicine, Dean's Office, Office for Faculty Relations

Job Title : Faculty Relations Coordinator (Open Rank)

Position # : 00803033 - Requisition # : 38178

Job Summary :

The Office for Faculty Relations (OFR) supports the University of Colorado School of Medicine by providing leadership, consultation, and services related to faculty professionalism, accountability, and the faculty work environment. OFR manages professionalism case tracking and resolution, delivers educational programming and workshops focused on professionalism, supports faculty recognition initiatives, and partners with departments and leadership to foster a respectful, professional, and values-aligned environment. The office is led by the Assistant Dean for Faculty Relations, reports to the Senior Associate Dean for Faculty, and ultimately reports to the Dean of the School of Medicine. OFR collaborates closely with the Office for Faculty Affairs, the Office for Faculty Development, and other institutional partners to advance faculty and organizational success.

This position provides professional and operational support to the Assistant Dean and the Office for Faculty Relations (OFR). The role is essential to ensuring efficient daily operations and a responsive, high-trust environment. Key responsibilities include managing scheduling, meeting logistics, and internal communications; maintaining the professionalism case-tracking database; and assisting with educational materials, events, and website updates. The coordinator also supports OFR programs such as the Personnel Affairs Committee and faculty recognition initiatives, contributing to the School of Medicine's culture of professional excellence and accountability. The position is expected to work collaboratively with the Office for Faculty Affairs, the Office for Faculty Development, and other relevant campus offices to support shared initiatives and ensure seamless faculty support across the School of Medicine.

Key Responsibilities :

Case and Data Management

Enter, maintain, and verify accuracy of case data in Maxient or equivalent tracking systems.

Generate, format, and distribute monthly or quarterly reports for leadership and committees.

Assist with data quality checks and flag trends for further analysis by the OFR leadership team.

Ensure case management processes and documentation follow applicable university policies and procedures.

Communications and Outreach

Draft professional correspondence, memos, and announcements on behalf of the OFR.

Maintain contact lists and listservs for timely, accurate dissemination of information.

Coordinate communication logistics for faculty recognition programs (e.g., award announcements, event invitations).

Work collaboratively with the Office for Faculty Affairs, the Office for Faculty Development, and other campus partners to align communications and ensure consistency across faculty-facing initiatives.

Confirm all communications adhere to university guidelines and policies.

Committee and Meeting Support

Prepare agendas, gather materials, and ensure timely distribution before meetings.

Take notes and track action items for committees such as the Personnel Affairs Committee.

Monitor follow-up tasks and deadlines, ensuring documentation is completed and stored appropriately.

Coordinate across relevant offices (Faculty Affairs, Faculty Development, HR, and others) to support joint committees or shared initiatives.

Maintain committee records in compliance with university policy and record-keeping standards.

Event and Program Coordination

Support logistics for professionalism workshops, trainings, and recognition events, including space reservations, catering, and AV support.

Assist with event registration, attendance tracking, and post-event evaluations.

Develop and format educational materials, certificates, or handouts for participants.

Partner with Faculty Affairs, Faculty Development, and other offices to deliver joint programming when appropriate.

Ensure events and programs are conducted in accordance with university event policies and accessibility standards.

Technology and Website Support

Update OFR web pages with resources, event information, and announcements.

Troubleshoot and coordinate technology needs for hybrid meetings and workshops.

Help test and launch online forms or surveys related to professionalism programming.

Collaborate with campus IT and communications offices to ensure website updates and systems integration align with broader SOM standards.

General Office and Operational Support

Coordinate travel or reimbursements for OFR leadership when needed.

Manage office supply inventory and order materials as required.

Provide cross-coverage and backup support for other OFR staff during absences.

Assist with onboarding and orientation for new staff, as directed.

Build and maintain collaborative relationships with other faculty support offices to ensure seamless service to faculty and departments.

Carry out administrative responsibilities in accordance with established university policies and procedures.

Other Duties as Assigned

This position may be required to perform additional responsibilities in support of the Office for Faculty Relations and the School of Medicine as institutional needs evolve.

Work Location :

Hybrid - this role is eligible for a hybrid schedule of three (3) days per week on campus and as needed for in-person meetings.

Why Join Us :

Becoming a member of the Office for Faculty Relations at the University of Colorado School of Medicine means joining a mission-driven team dedicated to advancing faculty success throughout every stage of the academic journey-from recruitment and appointment to promotion, tenure, and ongoing professional growth. This is a particularly exciting moment to come on board, as the office actively champions key institutional initiatives, such as developing and implementing policies and practices to build and sustain faculty vitality and success through faculty development, mentorship, leadership training, and resiliency. Situated within one of the nation's premier academic medical campuses, you will work collaboratively across departments to develop impactful, equity-centered initiatives, all while benefiting from flexible work options and a culture deeply rooted in excellence.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package, including :

Medical : Multiple plan options

Dental : Multiple plan options

Additional Insurance : Disability, Life, Vision

Retirement 401(a) Plan : Employer contributes 10% of your gross pay

Paid Time Off : Accruals over the year

Vacation Days : 22 / year (maximum accrual 352 hours)

Sick Days : 15 / year (unlimited maximum accrual)

Holiday Days : 10 / year

Tuition Benefit : Employees have access to this benefit on all CU campuses

ECO Pass : Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage .

Qualifications :

Minimum Qualifications :

Entry Level

A bachelor's degree in Business, Public Administration, Human Resources, Healthcare Administration, Information Technology, or a related field from an accredited college or university.

Intermediate Level

A bachelor's degree in Business, Public Administration, Human Resources, Healthcare Administration, Information Technology, or a related field from an accredited college or university.

One (1) year of experience managing projects, which includes developing, managing, and implementing work processes.

Senior Level

A bachelor's degree in Business, Public Administration, Human Resources, Healthcare Administration, Information Technology, or a related field from an accredited college or university.

Two (2) years of experience managing complex projects, which includes developing, managing, and implementing work processes.

Substitution (All Levels) : A combination of education and related technical / paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications (All Levels) :

Experience in Academic or Healthcare Settings

Experience working in an academic medical center, healthcare environment, or higher education setting.

Prior work supporting committees, governance processes, or faculty affairs in higher education.

Demonstrated interest in faculty development, organizational professionalism, or higher education administration.

Data & Technology Skills

Demonstrated ability to manage and analyze data, including case tracking, compiling reports, and monitoring trends.

Familiarity with case management platforms (e.g., Maxient) or similar databases.

Proficiency in Smartsheet, Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), and productivity platforms.

Experience with website content management systems (e.g., Sitefinity, Drupal, WordPress).

Program & Event Support

Experience providing logistical and administrative support for events, workshops, training, or recognition programs.

Experience preparing formal agendas, meeting minutes, and tracking follow-up actions.

Basic graphic design and formatting skills for professional documents and presentations.

Professional Attributes

Ability to manage competing priorities in a fast-paced, confidential environment.

Demonstrated ability to collaborate effectively with faculty, staff, and leadership across offices.

Knowledge, Skills, and Abilities :

Communication & Interpersonal Skills

Exceptional customer service and interpersonal skills, with the ability to engage professionally and respectfully with faculty, staff, and leadership.

Excellent written and verbal communication skills for correspondence, reports, and documentation.

Organizational & Technical Skills

Strong organizational and time-management skills with the ability to manage multiple priorities and meet deadlines.

Attention to detail combined with the ability to see broader institutional context and priorities.

Problem-solving and process improvement skills, with the ability to anticipate office needs.

Ability to learn and adapt quickly to new systems, software, and technologies.

Collaboration & Teamwork

Capacity to work independently with minimal supervision while contributing effectively within a team.

Demonstrated ability to work collaboratively across offices (Faculty Affairs, Faculty Development, HR, and other partners) to support shared institutional priorities.

Professional Values & Judgment

Professional presence, discretion, and sound judgment in representing the Office for Faculty Relations and the School of Medicine.

Ability to maintain confidentiality and handle sensitive information with discretion.

Flexibility and resilience in adapting to evolving priorities and organizational needs.

Understanding of and adherence to university policies and procedures when carrying out responsibilities.

How to Apply :

For full consideration, please submit the following document(s) :

1. A letter of interest describing relevant job experiences as they relate to the listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to : Dillon McMurphy, Dillon.mcmurphy@cuanschutz.edu

Screening of Applications Begins :

Immediately and continues 11 / 18 / 2025.

Anticipated Pay Range :

The starting salary range ( or hiring range ) at 1.0 FTE for this position has been established as :

Entry Professional : $48,494 to $61,684

Intermediate Professional : $52,773 to $67,127

Senior Professional : $57,052 to $72,570

The above salary range ( or hiring range ) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement :

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement :

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu .

Background Check Statement :

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement :

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine-preventable diseases . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety-sensitive job duties, you must enroll in the occupational health medical surveillance program .

Application Materials Required : Cover Letter, Resume / CV, List of References

Job Category

: Business Services

Primary Location

: Hybrid

Department : U0001 Anschutz Med Campus or Denver - 20029 - SOM-DEAN DO ADMINISTRATION

Schedule

: Full-time

Posting Date

: Nov 4, 2025

Unposting Date

: Ongoing

Posting Contact Name : Dillon McMurphy

Posting Contact Email : Dillon.mcmurphy@cuanschutz.edu

Position Number : 00803033