Administrative Assistant

Administrative Assistant

Kimley-Horn is looking for an Administrative Assistant to join our team in the Kansas City South office at 7300 College Blvd, Suite 500, Overland Park, Kansas (KS). This is an office-based role.

Responsibilities :

• Assist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents
• Assist with producing plans, project manuals, and reports
• This can consist of copying, printing, binding, filing, and scanning documents
• Compile meeting agendas, minutes, and other miscellaneous documents
• Proactively manage Outlook calendars (meetings / call scheduling)
• Book travel arrangements and manage expense reports
• Support the office's monthly invoicing activities
• Partner with other administrative staff firm leaders
• Manage reception activities including : answer / direct phone calls, send / receive packages, and greet visitors
• Order office and project supplies as needed
• Maintain and upkeep production rooms, supply rooms, and common areas
• Assist with event planning and coordination
• Regularly support office or project-based errands locally; may require longer day travel for projects quarterly

Qualifications :

Regular Office Hours : M-TH 7 : 30-5 : 30 PM; Fridays 7 : 30-11 : 30 AM.

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind itthat's why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune "100 Best Companies to Work" list for 18 years!

Key Benefits at Kimley-Horn :

Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted.

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