Project Coordinator

Job Description

Job Description

Key Responsibilities

Project & Office Support

Maintain electronic project files and logs

Prepare and distribute transmittals with architects, manufacturers, and contractors

Coordinate material orders, deliveries, and returns in partnership with Purchasing

Assist with project phasing and scheduling of doors / frames / hardware

Research and track change requests, RFIs, and addendums

Support warranty and replacement processes for shortages or defective products

Assist with project closeout and punch lists

Provide professional communication and excellent customer service

On-Site & Field Support

Support project managers with field measurements

Visit jobsites or contractor offices to deliver / collect product and documentation

Additional Responsibilities

Perform basic contract-related ERP functions

Participate in weekly project management meetings

Expand knowledge of plans, specifications, shop drawings, and product applications

Attend in-house or industry training to build technical expertise

Collaboration

Works closely with Project Managers, Purchasing, Estimating, Scheduling, AR, and Shipping / Receiving

Reports directly to the Director of Project Coordination

Qualifications

2+ years of office experience

Strong written and verbal communication skills

Proficiency in Microsoft Excel, Word, and Outlook

Excellent time management and organizational abilities

Positive, adaptable, and eager to learn

Ability to work independently and collaboratively

Valid driver’s license and insurable driving record

Benefits : Medical and Dental Insurance, Vision, Life, and Disability Insurance, as well as Voluntary Benefits, HSA & FSA, and Employee contribution to 401k.

• Employer match, up to 4%. PTO and paid Holidays.

Hours : Standard business hours apply, though schedules may adjust depending on the time zone of assigned project.

Hourly : $26-$29

Employment for this position is contingent upon the successful completion of a background check.

This job description describes the general nature and level of work performed by employees assigned to this position and may be modified based on position location and facility need. It does not state or imply that these are the only duties and responsibilities assigned to the job. Employees may be required to perform other job-related duties as directed by management. All job requirements are subject to change over time, at the discretion of management, and to possible modification to reasonably accommodate individuals with a disability. If offered as a part-time position, wages will be non-exempt, paid at an hourly rate.

All your information will be kept confidential according to EEO guidelines.