Secretary III (5186)

Secretary III

Bennett Aerospace, Inc., a subsidiary of Three Saints Bay, LLC, and government contracting industry leader has an immediate opening for a highly motivated Secretary III in support of a Federal Law Enforcement client located in Arlington, VA. The successful candidate will support all professional and technical services to the law enforcement unit. In addition, the successful candidate will report directly and responsively to the Bennett Aerospace Program Manager on all immediate project work. A qualified Secretary III handles differing situations, problems, and deviations in the work of the office according to the supervisor's general instructions, priorities, duties, policies, and program goals. Supervisor may assist this individual with special assignments.

Position Responsibilities :

• Screen telephone calls, visitors, and incoming correspondence;
• Personally respond to requests for information concerning office procedures;
• Manage tight deadlines in a professional office environment.
• Determine which requests should be handled by the supervisor, appropriate staff member, or other offices;
• Prepare and sign routine non-technical correspondence in own or supervisor's name;
• Schedule tentative appointments without prior clearance;
• Make arrangements for conferences and meetings and assemble established background materials as directed;
• May attend meetings and record and report on the proceedings;
• Review outgoing materials and correspondence for internal consistency and conformance with supervisor's procedures;
• Assure that proper clearances have been obtained, when needed;
• Collect information from the files or staff for routine inquiries on office program(s) or periodic reports, and refer non-routine requests to supervisor or staff;
• Explain to subordinate staff supervisor's requirements concerning office procedures, coordinate personnel and administrative forms for the office and forwards for processing;
• Composes correspondence on own initiative about administrative matters and general office policies for supervisor's approval;
• Anticipates and prepares materials needed by the supervisor for conferences, correspondence, appointments, meetings, telephone calls, etc., and informs supervisor on matters to be considered;
• Reads publications, regulations, and directives and takes action or refers those that are important to the supervisor and staff;
• Prepares special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions;
• Advises secretaries in subordinate offices on new procedures;
• Requests information needed from the subordinate office(s) for periodic or special conferences, reports, inquiries, etc., and shifts clerical staff to accommodate workload needs;
• Performs other duties as assigned.

Position Requirements :

VEVRAA Federal Contractor Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international. We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.