Administrative Assistant
Specialized Recruiting GroupRochester, MN, United Statesjob_description.job_card.variable_days_ago
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- serp_jobs.job_card.full_time
job_description.job_card.job_description3–5 years of experience in administrative support, office coordination, or bookkeeping High school diploma or GED required (Associate’s degree a plus) Construction or contractor industry experience preferred Familiarity with union payroll and project-based work is a plus Hands-on experience with ProContractor or similar accounting systems (e.g., QuickBooks, Sage, Foundation, Viewpoint) Strong knowledge of bookkeeping, invoicing, AP / AR, and certified payroll processes Proficient with Microsoft Office (especially Excel and Outlook) Excellent attention to detail, organizational skills, and communication abilities Ability to manage multiple priorities and work independently in a fast-paced setting Vendor coordination or contract management Familiarity with union labor environments and state-certified reporting Experience supporting project managers or senior leadership in construction
Are you a detail-oriented administrative professional with a strong background in accounting support and construction office coordination? Specialized Recruiting Group is hiring an Administrative Assistant to join our Rochester team. If you’re experienced in bookkeeping, AP / AR, certified payroll, and using construction accounting software like ProContractor , this is your opportunity to make an immediate impact.
Responsibilities
- Manage accounts payable and receivable transactions and monitor outstanding balances
- Maintain accurate bookkeeping records and assist with invoice entry and customer billing
- Prepare and submit certified payroll reports and state job site reports
- Coordinate with project managers and leadership to meet deadlines for billing, documentation, and submittals
- Maintain and organize project files and documentation
- Serve as the point of contact for vendors, customers, and internal teams
- Analyze and streamline administrative workflows for better efficiency
- Support general office functions including payroll submissions, reporting, and vendor management
Qualifications
Required Skills
Preferred Skills
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Administrative Assistant • Rochester, MN, United States