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Office Coordinator (Administrative Assistant 3)
Office Coordinator (Administrative Assistant 3)State of Washington • Lacey, Washington, USA
Office Coordinator (Administrative Assistant 3)

Office Coordinator (Administrative Assistant 3)

State of Washington • Lacey, Washington, USA
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Description

Keeping Washington Clean and Evergreen

The Department of Ecology is hiring an Office Coordinator (Administrative Assistant 3) within the Human Resources Office.

Location :

  • Headquarters Office in Lacey WA .
  • Upon hire you must live within a commutable distance from the duty station.

Schedule : This position is required to work in the office five days per week and is not eligible for telework.

Duties

In this role you will provide high-level administrative support for the Human Resources (HR) Office and our management teams. Your daily work will include :

  • Ordering and tracking equipment and supplies.
  • Receiving and sorting incoming mail and preparing outgoing mail.
  • Responding to questions and requests from employees (in person email or over the phone).
  • Creating and updating accessible documents.
  • Building and maintaining SharePoint sites and document libraries.
  • Assisting HR staff with ongoing projects.

    • You will often be the first point of contact for employees seeking information or help from HR. Because of this you will play an important role in supporting our person-centered approach to service.

    This position is a great opportunity to grow your skills in SharePoint document accessibility and HR operations. You will work closely with a mission-driven HR team that supports people working to protect Washingtons environment.

    We are looking for someone who is motivated able to take initiative willing to follow direction and comfortable balancing multiple tasks at once. Strong customer service skills and the ability to work well with others are essential.

    If this sounds like a good fit we encourage you to apply and join our team!

    Qualifications

    For detailed information on how we calculate experience please visit our Recruitment website.

    Required Qualifications :

    Four years of experience and / or education as detailed below :

  • Experience in clerical secretarial bookkeeping accounting or general administrative office work.
  • Education involving a major study in business administration public administration or closely allied field

    • Required Knowledge and Skills :

  • Administrative and Organizational Skills Demonstrated experience providing comprehensive administrative support managing multiple priorities paying attention to detail and maintaining accurate records and files.
  • Empathic Communication and Active Listening The ability to engage with employees through attentive listening respectful dialogue and emotional awareness to foster understanding and de-escalate conflict.
  • Emotional Intelligence and Composure Ability to manage your own emotions under pressure while responding to others calmly and constructively maintaining a supportive tone.
  • Technical Proficiency Skilled in Microsoft 365 (Word Excel Outlook Teams) including creating editing and managing accessible digital documents and files.
  • SharePoint Proficiency Demonstrated skills in creating managing and administering SharePoint sites and pages including site design permission management content organization page layout customization and ongoing updates.
  • Adaptability and Time Management Demonstrated ability to manage work effectively amid frequent interruptions and shifting priorities maintaining accuracy and efficiency while adapting to changing assignments.

    • Examples of how to qualify :

  • 4 years of experience.
  • 3 years of experience AND 30-59 semester or 45-89 quarter college credits.
  • 2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associates degree).
  • 1 year of experience AND 90-119 semester or 135-179 quarter college credits.
  • 0 years of experience AND a Bachelors degree or above.

    • Special Requirements / Conditions of Employment :

  • Must be able to lift up to 30 lbs.

    • Desired Qualifications :

  • Experience with document accessibility including creating and / or updating forms to meet accessibility standards.
  • Experience with e-Time or other time / leave management system.
  • Experience with PTS or other electronic purchasing system.
  • Experience with setting up and maintaining filing systems both electronic and hard copy.
  • Problem-solving skills the ability to approach issues objectively analyze root causes and surface equitable improvement-focused recommendations to support decision-making.

    • If you are excited about this role but not sure if your experience aligns perfectly with every qualification in the job description we encourage you to apply. Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Department of Ecology we are dedicated to building a diverse and authentic workplace centered in belonging. You may just be the needed candidate for this or other roles.

    Supplemental Information

    Ecology does not use the E-Verify system; therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information please visit .

    Our Commitment to DEIR

    Diversity Equity Inclusion and Respect (DEIR) are core values central to Ecologys work. We strive to be a workplace where we are esteemed for sharing our authentic identities while advancing our individual professional goals and collaborating to protect preserve and enhance the environment for current and future generations.

    Diversity : We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.

    Equity : We champion equity recognizing that each of us need different things to thrive.

    Inclusion : We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecologys work.

    Respect : We treat each other with respect and dignity acknowledging the inherent worth of our diverse perspectives and lived experiences even in times of uncertainty and disagreement.

    We believe thatDEIR is both a goal and an action. We are on a journey honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard seen and valued.

    Application Process

    Ecology seeks diverse applicants : We view DEIR through a broad lens including race ethnicity class age religion sexual orientation gender identity immigration status military background language education life experience physical disability neurodiversity and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.

    How to Apply

    Click Apply at the top of this page. Complete the entire application including full work history and responses to all supplemental questions and attach :

  • Cover letter describing your interest in and qualifications for this position
  • Resume
  • Professional references : at minimum three professional references with current telephone numbers and email addresses; one contact MUST be your current or most recent supervisor.

    • Please ensure that your cover letter resume and / or application specifically address your skills and experience providing comprehensive administrative support managing multiple priorities paying attention to detail and maintaining accurate records and files.

    Because we base our selection on the information you provide it is in your best interest to complete the application thoroughly. A resume will not substitute for the work experience section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as see resume may be considered incomplete

    For detailed application information please visit our Recruitment website.

    Application Attestation : By submitting an application you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information and any false or misleading answers may result in rejection of your application or dismissal if employed.

    Need an Accommodation

    If you need reasonable accommodation during the application and / or screening process including this job announcement in an alternate format :

  • Please contact us at or
  • If you are deaf or hard of hearing you may call through the Washington Relay Service by dialing 711 or 1-.

    • Questions

  • For specific questions about the position location options schedule or duties please contact Jovita Ramirez at
  • If you need assistance applying for this job are inquiring about the status of your application would like to request the full position description or have any other questions please contact the Recruitment Team at

    • About the Department of Ecology

    As the State of Washingtons environmental protection agency we are deeply committed to protecting preserving and enhancing Washingtons environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land air water and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life / work invest in our employees to create and sustain a working environment that encourages creative leadership effective resource management teamwork professionalism and accountability.

    We believe thatDEIR is both a goal and an action. We are on a journey honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard seen and valued.

    Ecology employees may be eligible for the following : Medical / Dental / Vision for employee & dependent(s) Public Employees Retirement System (PERS) Vacation Sick and other Leave

  • 11 Paid Holidays per year
  • Public Service Loan Forgiveness Tuition Waiver Long Term Disability & Life Insurance Deferred Compensation Programs Dependent Care Assistance Program (DCAP) Flexible Spending Arrangement (FSA) Employee Assistance Program Commute Trip Reduction Incentives (Download PDF reader) Combined Fund Drive SmartHealth
  • Click here for more information

    • To learn more about Ecology please visit our website explore Working at Ecology check out our Strategic Plan and connect with us on LinkedIn Facebook Instagram YouTube or our blog .

    Equal Opportunity Employer : The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural racial ethnic sexual orientation and gender identity diversity. Women racial and ethnic minorities persons of disability persons over 40 years of age veterans military spouses or people with military status and people of all sexual orientations and gender identities are encouraged to apply.

    Note : This recruitment may be used to fill other positions of the same job classification across the agency.

    #LI-Hybrid

    #LI-DNP

    Required Experience :

    IC

    Key Skills

    Fashion Retail,Advisory,DCS,Activex,Jboss,Architecture

    Employment Type : Full-Time

    Experience : years

    Vacancy : 1

    Yearly Salary Salary : 47100 - 63252

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    Office Administrative Assistant • Lacey, Washington, USA