Office Administrator

Office Administrator

The Jackson Generation facility is a state-of-the-art natural gas-fired power plant with two 1x1 combined cycle units. It features Mitsubishi 501JAC gas turbines, Mitsubishi SRT-40 single-cylinder reheat steam turbines, and John Cockerill (formerly CMI) heat recovery steam generators (HRSGs). The plant is equipped with Hitachi 758 MVA generators and Holtec air-cooled condensers, all controlled by an Emerson Distributed Control System (DCS). It receives gas from three sources and supplies power to the PJM market within the ComEd Zone, south of Chicago.

The Office Administrator is responsible for administering Human Resources procedures and benefits, file maintenance including employee, safety, and environmental reports and files, the timely completion of payroll, and the overall administrative functions of the facility. Establishes, implements, and enforces office policies and procedures. Performs tasks which require advanced skills in organization and planning, and will have an overall knowledge of plant, NAES and Owner corporate departments.

Your scope of responsibility as Office Administrator includes the following primary functions :

• Manage and control all NAES site policy and procedure revisions.
• Maintain accurate records of employee training and safety.
• Safeguard plant records, files, and supplies; oversee procurement and coordinate timely receipt of all administrative-related items.
• Schedule and plan company-sponsored employee functions (e.g., luncheons, service awards, holiday events); process employee expense reports in line with company policy.
• Develop and implement reporting procedures, while overseeing department record filing and archiving.
• Manage fuel, reagent, and other bulk material and chemical inventory and accounting.
• Provide administrative assistance and support to Plant Managers, including planning functions and plant-related events.
• Assist Plant Manager in identifying monthly O&M variances and preparing reports.
• Support Plant Manager in coordinating audits and inspections.

Safety is a core value at NAES, and as a condition of employment, all employees are expected to remain mentally alert and work safely at all times. Employees must also adhere to all safety warnings and posted signs while on company property. Additionally, they are required to follow all NAES safety rules and procedures. Adherence to these safety responsibilities is one of the key factors in the evaluation of each employee's performance.

The Office Administrator reports to the Plant Manager and coordinates with all plant personnel relative to the accounting, human resources, and administrative processes.

Work is primarily performed in an office environment. However, as the facility is a power plant, there may be occasions that require standing for extended periods of time, climbing stairs and ladders, and wearing protective equipment (such as hard hats, safety glasses, and hearing protection). On-site conditions may also necessitate work outdoors in varying weather, including both hot and cold temperatures. Please note that smoking restrictions apply in and around the facility.

All personnel will participate in the Fitness for Duty Program, which includes a post-offer physical examination, drug screening, and post-employment random drug screening.

The Office Administrator works a standard Monday to Friday day shift schedule, ensuring consistent plant operation and support during regular business hours. This position will also occasionally necessitate extended working hours and flexible shifts as needed, including weekends and holidays, in response to schedules, workload demands, and plant conditions. Periodic callouts or "On call" status will also be required.

This position offers a base pay rate ranging from $30.19 to $42.36 per hour, along with an annual performance bonus.

We are seeking a candidate with administrative experience and a strong background in office management, including worker fitness for duty administration, worker compensation, human resources, general accounting, and payroll.

NAES Corporation is a leading provider of operations, maintenance, and engineering services for energy facilities. We have built a reputation as a reliable partner for clients in North America and internationally, offering services across the power generation, oil and gas, and renewable energy sectors. Our growing family of companies allows us to address the entire life cycle of power generation and other industrial plants.

NAES is committed to fostering a diverse and inclusive workplace. We prioritize selecting employees based on merit and competence, seeking individuals of the highest quality, without regard to race, color, religion, national origin, gender, gender identity, sexual orientation, age, disability, military status, or affiliation protected under USERRA, or any other form of discrimination prohibited by applicable local, state, and federal law.