Operations Coordinator

Operations Coordinator

The Operations Coordinator is responsible for assisting the Client Operations Manager with creating projects, monitoring fieldwork, writing reports and invoicing clients.

Responsibilities :

• Organize travel arrangements as needed including airfare, car rental and hotel accommodations.
• Prepare and complete expense reports for Executive Leadership team including approvals for their direct reports.
• Client meeting support including booking meetings, setup and cleanup of conference rooms meetings. Ordering meals and / or making restaurant reservations.
• Manage Executive Leadership calendars, ensuring important matters e.g. travel, meetings are up to date, including actively checking calendars at least once per week.
• Manage invoice processing and tracking.
• Maintain stock of client meeting room supplies and order as needed.
• Maintain stock of office supplies and order as needed for the office workroom and for remote Executive Leadership team members.
• Prepare correspondence, presentations, and / or reports with a good eye for PowerPoint.
• Maintain VPGM org charts as needed for their respective teams.
• Actively participate in the New Employee Onboarding process which includes coordinating and / or executing on the following : employee building pass, vehicle parking permit, American Express application, business cards, expense system training.
• Maintain hotel and restaurant recommendation lists for client visits.
• Process PAFs (Personnel Action Form) as required.
• Additional duties as assigned.

Qualifications :

Education / Experience : High School Degree or GED required. Up to 5 years' experience in an administrative position.

Physical Demands : Ability to lift and carry light objects.

Work environment : Office environment.

Language Skills : English is the primary language skill; however, bilingual skills may be required based on business necessity.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skills and / or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Acosta, and its subsidiaries, is an Equal Opportunity Employer

Job Category : Administration

Position Type : Full time

Business Unit : Sales

Salary Range : $35,000.00 - $39,700.00

Company : Crossmark Inc.

Req ID : 13130