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HR Operations Specialist

HR Operations Specialist

Ignite Human CapitalCarlsbad, CA, US
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Job Description

Job Description

HR Operations Specialist

Would you like to join a rapidly growing insurance company as an HR Operations Specialist? You’ll play a key role in supporting people operations and shaping a positive employee experience. We’re looking for a detail-oriented professional who thrives on creating smooth HR processes and delivering operational excellence in a dynamic environment.

Location :

You will be required to work on-site at our Carlsbad, California location five (5) days per week. This on-site presence is crucial to fostering collaboration and maintaining a strong connection with our team and the workplace environment. Hybrid flexibility available after 6 months.

Key Responsibilities :

  • New Hire Onboarding : Lead onboarding efforts to ensure new employees feel welcomed, informed, and set up for success.
  • HR Administration : Handle all HR admin tasks tied to onboarding, offboarding, promotions, and internal changes to support a seamless employee journey.
  • ADP Workforce Now : Manage and maintain data in ADP Workforce Now, including launching ADP Cloud Onboarding and Records Management.
  • Employee Relations Support : Help address employee questions and concerns, promoting a positive culture and escalating more complex issues to the HR Business Partner when needed.
  • Policy & Compliance : Maintain and update HR policies, ensuring employee awareness and adherence across the organization.
  • Performance Management : Support the review process, helping managers with goal-setting, progress tracking, and performance conversations.
  • Learning & Development : Coordinate training sessions and development opportunities for employee growth.
  • Employee Engagement : Plan team-building events and wellness activities that strengthen workplace connection and morale.
  • Cross-Functional Collaboration : Work with IT, Legal, and Finance to align HR operations with company goals and systems.
  • Process Improvements : Identify and implement ways to make HR processes more efficient and less manual.
  • Event Planning : Coordinate internal events, including leadership conferences and holiday celebrations.
  • Workplace Safety : Serve as the Health and Safety coordinator (including Fire Marshal duties and maintaining CPR certification).
  • SharePoint Oversight : Keep HR-related SharePoint content organized and up to date.
  • HR Data & Reporting : Analyze HR metrics monthly and quarterly to help drive strategic decisions.
  • Employee Records : Ensure accurate and compliant recordkeeping, including I-9s and audit support.
  • Benefits Support : Assist with benefits enrollment and open enrollment processes; respond to employee benefits questions.
  • Compensation Admin : Manage payroll updates, bonuses, and adjustments to ensure accuracy and timeliness.
  • Talent Acquisition Help : Work with hiring managers and recruiters to support the hiring process, from job postings to interview coordination.
  • Onboarding Materials : Create and distribute documentation and resources to help new hires start strong.
  • Offboarding & Exit Interviews : Lead exit interviews and manage departure processes professionally and smoothly.

Requirements :

  • 3+ years of experience with ADP Workforce Now, including system administration and data management
  • Advanced Excel skills for managing and analyzing HR data
  • Proficiency in PowerPoint for building clear, engaging presentations
  • Strong attention to detail, with a track record of accuracy in data entry, reporting, and documentation
  • Excellent organizational skills, able to manage multiple priorities while maintaining high-quality standards
  • Strong communication and interpersonal skills, with the ability to work cross-functionally and maintain confidentiality
  • Understanding of HR compliance requirements, including I-9 verification and documentation best practices
  • Experience supporting onboarding, offboarding, benefits, and payroll coordination in a fast-paced HR environment
  • Nice to have : Experience using Canva for internal communications and SharePoint for document management and team collaboration
  • Benefits & Compensation

    The anticipated salary range for candidates is $70,000 to $90,000. We offer a competitive salary and flexible benefits package, recognizing our employees' contributions and supporting them at every career and life stage.

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    Hr Specialist • Carlsbad, CA, US