Job Description
Job Description
HR Operations Specialist
Would you like to join a rapidly growing insurance company as an HR Operations Specialist? You’ll play a key role in supporting people operations and shaping a positive employee experience. We’re looking for a detail-oriented professional who thrives on creating smooth HR processes and delivering operational excellence in a dynamic environment.
Location :
You will be required to work on-site at our Carlsbad, California location five (5) days per week. This on-site presence is crucial to fostering collaboration and maintaining a strong connection with our team and the workplace environment. Hybrid flexibility available after 6 months.
Key Responsibilities :
- New Hire Onboarding : Lead onboarding efforts to ensure new employees feel welcomed, informed, and set up for success.
- HR Administration : Handle all HR admin tasks tied to onboarding, offboarding, promotions, and internal changes to support a seamless employee journey.
- ADP Workforce Now : Manage and maintain data in ADP Workforce Now, including launching ADP Cloud Onboarding and Records Management.
- Employee Relations Support : Help address employee questions and concerns, promoting a positive culture and escalating more complex issues to the HR Business Partner when needed.
- Policy & Compliance : Maintain and update HR policies, ensuring employee awareness and adherence across the organization.
- Performance Management : Support the review process, helping managers with goal-setting, progress tracking, and performance conversations.
- Learning & Development : Coordinate training sessions and development opportunities for employee growth.
- Employee Engagement : Plan team-building events and wellness activities that strengthen workplace connection and morale.
- Cross-Functional Collaboration : Work with IT, Legal, and Finance to align HR operations with company goals and systems.
- Process Improvements : Identify and implement ways to make HR processes more efficient and less manual.
- Event Planning : Coordinate internal events, including leadership conferences and holiday celebrations.
- Workplace Safety : Serve as the Health and Safety coordinator (including Fire Marshal duties and maintaining CPR certification).
- SharePoint Oversight : Keep HR-related SharePoint content organized and up to date.
- HR Data & Reporting : Analyze HR metrics monthly and quarterly to help drive strategic decisions.
- Employee Records : Ensure accurate and compliant recordkeeping, including I-9s and audit support.
- Benefits Support : Assist with benefits enrollment and open enrollment processes; respond to employee benefits questions.
- Compensation Admin : Manage payroll updates, bonuses, and adjustments to ensure accuracy and timeliness.
- Talent Acquisition Help : Work with hiring managers and recruiters to support the hiring process, from job postings to interview coordination.
- Onboarding Materials : Create and distribute documentation and resources to help new hires start strong.
- Offboarding & Exit Interviews : Lead exit interviews and manage departure processes professionally and smoothly.
Requirements :
3+ years of experience with ADP Workforce Now, including system administration and data managementAdvanced Excel skills for managing and analyzing HR dataProficiency in PowerPoint for building clear, engaging presentationsStrong attention to detail, with a track record of accuracy in data entry, reporting, and documentationExcellent organizational skills, able to manage multiple priorities while maintaining high-quality standardsStrong communication and interpersonal skills, with the ability to work cross-functionally and maintain confidentialityUnderstanding of HR compliance requirements, including I-9 verification and documentation best practicesExperience supporting onboarding, offboarding, benefits, and payroll coordination in a fast-paced HR environmentNice to have : Experience using Canva for internal communications and SharePoint for document management and team collaborationBenefits & Compensation
The anticipated salary range for candidates is $70,000 to $90,000. We offer a competitive salary and flexible benefits package, recognizing our employees' contributions and supporting them at every career and life stage.
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