Executive Assistant II

JOB DESCRIPTION

We are seeking a highly experienced, professional, and dynamic Executive Assistant to provide dedicated support to the EVP of Corporate Development and the broader team. This individual will serve as a key partner, ensuring seamless operations through exceptional organization, discretion, and proactive problem-solving.

What You Will Do

Manage complex calendars and scheduling for the EVP and Corporate Development team, including coordination of live / virtual meetings, travel, external advisors’ meetings. and multi-participant sessions.

Coordinate and prepare agendas, correspondence, presentations, and reports with accuracy and attention to detail.

Handle financial administration, including processing departmental invoices, expense reports, and corporate card reconciliations; track and monitor payments through OnBase.

Coordinate and oversee domestic and international travel logistics, creating comprehensive itineraries and ensuring smooth execution of travel plans.

Produce polished deliverables leveraging Microsoft Word, PowerPoint, and Excel.

Maintain digital and physical records, organize shared files, and ensure compliance with file retention policies.

Prioritize and manage multiple, competing tasks to deliver high-quality results under tight deadlines.

Provide general office and team support including supply management, facilities requests, onboarding / offboarding logistics, and technology setup.

Act as the first point of contact for internal and external stakeholders, including senior leaders, partners, and external parties.

Exercise sound judgment in managing priorities, handling confidential information, and making decisions

Work collaboratively with other EA’s

Support ad hoc projects and initiatives assigned.

Location : Corporate Headquarters – St. Paul, MN (Hybrid Work Environment)

Minimum Qualifications

High School Diploma or GED

Minimum of 5 years’ experience as an Executive Assistant, with at least 2 years supporting at the Fortune 500 level.

Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).

Strong calendar management and organizational skills; typing proficiency of 55 WPM.

Proven ability to manage sensitive and confidential information with the highest integrity.

No immigration sponsorship available.

Preferred Qualifications

Bachelor’s Degree in Business Administration or related field.

Experience working in large, complex organizations (10,000+ employees).

Excellent written and verbal communication skills with strong executive presence.

Demonstrated ability to anticipate needs, prioritize effectively, and problem solve.

Polished grammar, spelling, and attention to detail.

Strong customer focus, professional demeanor, and collaborative mindset.

Flexibility and adaptability in a fast-paced, dynamic environment.

Annual or Hourly Compensation Range

The pay range for this position is $104,900.00 - $157,300.00. Many factors are taken into consideration when determining compensation, such as experience, education, training, geography, etc. We comply with all minimum wage and overtime laws.

Benefits

Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families.to see our benefits.

Potential Customer Requirements Notice

To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to :

• Undergo additional background screens and / or drug / alcohol testing for customer credentialing.
• Be fully vaccinated for COVID-19, including a booster if eligible, unless a religious or medical accommodation is requested by the applicant and approved by Ecolab.

Americans with Disabilities Act (ADA)

Our Commitment to a Culture of Inclusion & Belonging

At Ecolab, we believe the best teams are inclusive. We are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants and recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA).

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.