University Of Florida is hiring : Digital Processing Archivist - Library Associat

University Of FloridaGainesville, FL, United States

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Digital Processing Archivist - Library Associate 2 (time-limited)

Apply now Job no : 536665

Work type : Staff Full-Time

Location : Main Campus (Gainesville, FL)

Categories : Libraries / Museums

Department : 55070100 - LB-SPECIAL - AREA STUDIES-CHR

Classification Title :

Library Associate 2

High School diploma or equivalent and seven years of library, or relevant experience; or an Associate’s degree and five years of relevant experience; or a Bachelor’s degree and three years of relevant experience; or a Master’s degree and one year of relevant experience; or any equivalent combination of experience, training and / or education.

Job Description :

PLEASE NOTE : This is a time-limited position that will last 2 years from the start of employment.

JOB SUMMARY

The Digital Processing Archivist completes born-digital transfer, digital processing, and other collection service activities to maintain and ensure preservation of and access to digital materials in the Department of Special and Area Studies Collections (SASC). SASC is home to special and rare print materials, maps, archives, and manuscripts, as well as interdisciplinary collections pertaining to geographical, national, or cultural regions. In collaboration with Head of Collection Services, the Digital Processing Archivist is responsible for establishing and maintaining strategy, policies, procedures, and best practices for long-term access and preservation of digital content and collections. The Digital Processing Archivist collaborates closely with collection managers and other SASC personnel, as well as the Libraries’ technology, metadata, preservation, and digital personnel, on SASC digital archiving needs and support.

The Digital Processing Archivist will oversee and support the transfer of born-digital files from physical media and oversee the creation of metadata and ingest of digital collections to ensure preservation and access. In addition, the Digital Processing Archivist will act as the resource person for SASC regarding best practices for managing donated digital materials and metadata management for digital objects to enable search and discovery of collections online and in-person. The Digital Processing Archivist will also oversee the processing of collections of digital and / or hybrid format types as well as the arrangement, preservation, and creation of comprehensive descriptions for those collections. Priority collections include political papers, the papers of prominent Floridians, University of Florida records, the papers of former UF Presidents, and materials pertaining to Latin America and the Caribbean.

RESPONSIBILITIES

Transfer, Ingest, and Processing

In collaboration with the Head of Collection Services, consults with collection managers on the transfer of born-digital collections including physical and non-physical media.
In collaboration with the Head of Collection Services, consults with collection managers on the arrangement and description of born-digital archives including the creation of descriptive inventories and metadata.
Advises on record conversion, including recommendations for file formats, file naming and storage, and digitization requirements among other best practices.
Works to manage and reduce digital processing backlog.
May hire, train, and / or supervise regular staff and / or OPS and student staff.

Digital Archives Management

Manages specialized hardware and software on SASC’s digital processing workstations that transfer content from various physical storage media to the digital processing backlog.

Creates and / or updates policies and procedures for born-digital transfer, processing, preservation, format migrations, and access, including the use and management of ArchivesSpace, BitCurator, and University of Florida Digital Collections (UFDC).

Works with UF Library Technology Services (LTS) to maintain and upgrade software and hardware.

Works with SASC colleagues to use archival theory and computational thinking to brainstorm and experiment with creative approaches to appraising, managing, and preserving born-digital archives, particularly at scale.

Social Media and Web Archiving

Collaborates with the Head of Collection Services and collection managers on setting vision and direction for accessing SASC web archives.

Builds upon current policies and procedures for web archiving, preservation, and access, including the use and management of Archive-It.

Creates procedures for capturing and maintaining archives of social media accounts, including but not limited to those from X (Twitter) and YouTube.

Other Duties as Assigned

Participates in special projects and performs other duties as assigned.

Serves on relevant departmental and library committees or working groups and undertakes professional development appropriate for position.

51,884 minimum salary; The Smathers Libraries offer a salary commensurate with experience and credentials.

The University of Florida offers a competitive benefits package including health, retirement, paid time off, discount programs, professional development and worklife support. Learn more .

Required Qualifications :

Preferred :

ALA-accredited Master’s degree in library, information, and / or archival science.

Knowledge of the archival functions of appraisal, arrangement and description, and the additional procedures that ensure the authenticity, integrity, and security of born-digital content.

Experience implementing digital tools,methods, and approaches used in digital preservation and curation.

Experience with relevant software, such as BitCurator, Archive-It, Archivematica, ArchivesSpace, ContentDM, Rosetta, or Preservica.

Knowledge of preservation metadata schemes such as EAD, DACS, Dublin Core, PREMIS and METS, as well as models like the DCC Curation Lifecycle Model, and OAIS.

Experience with command-line interfaces, scripting languages, relational databases, and web applications, including their APIs.

Experience in an archival repository at an academic institution.

Ability to train and supervise student employees.

Demonstrated ability to communicate effectively with a variety of stakeholders both internal and external to SASC.

Demonstrated ability to work independently on multiple projects and priorities.

Demonstrated ability, willingness, and desire to learn new things and take initiative in a rapidly changing academic and technological environment. Familiarity with systems and methodologies for born-digital transfer and digital processing.

Familiarity with web archiving applications and methodologies for the acquisition of web content, including social media.

Special Instructions to Applicants :

Application Process

To apply, submit

a cover letter detailing your interest in, and qualifications for this position

your current resume or CV

a list of three references including their contact information (telephone number and email address)

Apply by 11 : 55 pm (EST) on the application close datevia the Jobs at UF online application system. Applications will be reviewed as received. If you have any questions or concerns about this process, please contact Tina Marie Litchfield, George A. Smathers Libraries Human Resources Office, at tlitchfield@uflib.ufl.edu .

Application must be submitted by 11 : 55 p.m. (ET) of the posting end date.

Health Assessment Required :

Health Assessment Required : No

Advertised : 01 Aug 2025 Eastern Daylight Time

Applications close : 02 Sep 2025 Eastern Daylight Time

The University of Florida is an Equal Employment Opportunity Employer.

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University Is Hiring • Gainesville, FL, United States