Air Import Specialist

About Scan Global Logistics :

At Scan Global Logistics every person has an opportunity to unlock potential. We are a full-service global logistics provider present on all continents. By bringing a human approach to everyone, everywhere, we make the world a little less complicated. At the core of our DNA is a ‘can-do-attitude’ and the willingness to always walk the extra mile to find the right logistic solution whether by road, rail, ocean, air or any other modes of transportation.

Our culture is based on our four virtues : respect, integrity, entrepreneurship, and fun .

This is a direct hire, full time, on-site position based in Elizabeth, NJ.

Position Overview :

The Air Import Specialist is responsible for managing the complete air import process — from coordinating shipments and ensuring customs compliance to providing exceptional customer service and cost control. This role involves close collaboration with airlines, freight forwarders, customs brokers, and internal teams to ensure timely, accurate, and efficient handling of air freight shipments in accordance with company and regulatory standards.

Job Duties :

• Manage end-to-end air import operations, ensuring timely and accurate movement of freight and related documentation.
• Prepare, review, and verify import documents such as air waybills, commercial invoices, and packing lists for accuracy and compliance.
• Coordinate with airlines, overseas agents, truckers, and vendors to track shipments, secure competitive rates, and ensure on-time delivery.
• Oversee customs clearance by submitting necessary paperwork, paying duties / taxes, and ensuring full regulatory compliance.
• Maintain effective communication with customers, vendors, and internal teams to resolve issues and provide updates.
• Monitor and control import-related costs, ensuring adherence to budgets and service level expectations.
• Verify shipment weights, volumes, and rates, calculate and confirm pricing as needed.
• Stay current on import regulations, tariff classifications, and process improvements to enhance operational efficiency.
• Escalate shipment or compliance issues to management when necessary and assist with other department duties as assigned.

Qualifications / Education :

Bachelor’s degree in Logistics, Supply Chain, or a related field (preferred).

Minimum 2 years of experience in Air Import or Freight Forwarding operations.

Strong knowledge of customs regulations, bonded cargo, and international trade laws.

Solid understanding of quoting, carrier costs, margins, and market rates.

Excellent communication and negotiation skills.

Strong attention to detail, and organizational skills.

Customer service oriented

Proficient in Microsoft Office (Excel, Word) and standard logistics tracking systems and tools.

Ability to work effectively in a fast-paced environment.

Physical Requirements :

Prolonged periods sitting at a desk and working on a computer.

Must be able to lift 15 pounds at times.

Job Type : Full-time

Pay : $26.44 to $27.88 Per hour

Benefits :

401(k)

Health Insurance

Dental insurance

Vision Insurance

Employee assistance program

Health Savings Account (HSA)

Life insurance

Short Term Disability Insurance

Long Term Disability Insurance

Paid Time Off

Tuition Reimbursement

Schedule : 8-hour shift (Monday to Friday)

Work Location : On-site