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Project Coordinator
Project CoordinatorRightsize Facility • Naperville, IL, US
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Project Coordinator

Project Coordinator

Rightsize Facility • Naperville, IL, US
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Job Description

As a Project Coordinator at Rightsize Facility , you are responsible for a range of customer service activities aimed at ensuring sales orders are fulfilled in order to meet (and exceed!) client expectations. You will work alongside with our internal project team and departments, vendor partners and customer representatives to execute post-sale activities related to office furniture delivery and installation and related services. Great communication and organizational skills are the hallmark of a successful Project Coordinator.

Key Responsibilities :

  • Schedule delivery and installation of furniture with client representatives and vendor service partners
  • Initiate purchase orders for vendor services
  • Communicate status of delivery and installation to internal project team and departments, vendor partners and client representatives
  • Prepare Certificates of Insurance (CoI) for labor services
  • Track shipments of material purchases to help determine scheduling dates and times
  • Coordinate the collection of payments
  • Manage punch lists and warranty claims
  • Coordinate access to buildings with property managers to support delivery and installation and related services
  • Obtain freight quotes for shipping product locally, regionally and nationally
  • Provide administrative support to the local office project team as needed
  • Forecast risks and initiate contingency plans or alternate schedules.
  • Audit project details early and follow up to resolve missing data before execution.
  • Maintain a two-week forecast of key milestones and update teams proactively.
  • Initiate internal follow-ups across Sales, Design, and Vendors without waiting to be asked.
  • Propose workflow improvements when internal breakdowns are identified.
  • Make informed field-level decisions during delivery or install conflicts and document outcomes.

Desired Qualifications :

  • 3+ years in a coordination, project support, or logistics-based role, ideally client-facing.
  • Strong communication and interpersonal skills, with a strong customer service mindset
  • Exceptional time management, organization, and ability to anticipate deadlines.
  • Proactive and self-directed, with the ability to manage projects independently and collaborate across teams.
  • Experience with ERP systems such as NetSuite is a plus.
  • Familiarity with office furniture or commercial interiors is preferred.
  • Associate degree in business, logistics, or a related field is preferred.
  • Analytical mindset with sound judgment and a solutions-first approach to problems.
  • Ability to identify risks early and take initiative to resolve or escalate.
  • Confident decision-maker, capable of managing competing demands.

    • Additional Perks!

  • Hybrid work schedule
  • Free office snacks
  • Annual employee outings
  • Annual community service month and company donation matching

    • Why You Will Love Working Here :

    We are more than just a company; we are a community that values innovation, growth, and giving back. Here’s what you can look forward to :

  • Rapid Career Growth : Be part of a company growing at lightning speed with endless opportunities for advancement.
  • Flexibility and Balance : Enjoy a hybrid work schedule and summer hours.
  • Culture That Cares : Bond with your team at a myriad of annual outings, including baseball games, bbq's and more!
  • Making a Difference : Join us during our annual community service month and double your impact with company donation matching.
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    Project Coordinator • Naperville, IL, US

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