Administrative Coordinator II

Job Description

Join Our Team as an Administrative Coordinator II

Are you a detail-oriented, proactive professional who thrives in a fast-paced environment? The  Rural and Community Health Institute (RCHI)  is seeking a highly organized  Administrative Coordinator II .

Join us as our Administrative Coordinator II and become the driving force behind smooth daily operations, executive support, and impactful program coordination. In this role, you’ll manage everything from office logistics and digital systems to marketing support and event planning. You’ll be the go-to person for leadership, visitors, and partners—keeping communication clear, operations efficient, and projects moving forward.

Location :  College Station, TX

Schedule :  Onsite, Monday–Friday, 8 a.m. – 5 p.m.

Salary : Starting at $48, annually

How You’ll Make a Difference

Be the heartbeat of the office – open the doors each morning, close them each evening, and keep everything running smoothly in between.

Spot opportunities for improvement and help shape smarter, more efficient policies.

Turn data into insight by compiling reports and presentations that transform decision-making.

Be the right hand to leadership, managing calendars, appointments, and communications.

Plan seamless travel experiences , handling bookings and itineraries with precision.

What We’re Looking For

Required :

Bachelor’s degree or equivalent combination of education and experience

3 years of experience in office administration

Preferred :

Bachelor’s degree and 5+ years of office management experience

Familiarity with Texas A&M systems (Concur, AggieBuy, Workday, Canopy)

Proficiency in Microsoft , SharePoint, OneDrive, Canva, and PowerPoint

Strong communication, organizational, and multitasking skills

The ideal candidate will possess a bachelor’s degree and a minimum of five years of experience in office management. Proficiency in Microsoft , Canva, and PowerPoint is desired, along with strong communication and presentation skills.

Special Instructions : A cover letter and resume are strongly recommended. You may upload on the application under CV / Resume or upon answering the questionnaire you may attach the documents.

Why Join Us?

At RCHI, you’re not just filling a role—you’re becoming a vital part of a mission-driven team that values collaboration, innovation, and impact. We offer a supportive environment where your ideas are heard, your contributions are recognized, and your growth is encouraged.

Responsibilities :

Office Administration : Serves as the onsite office manager and is responsible for the daily opening / closing of the office at 8am and 5pm. Acts as the primary point of contact for visitors, clients, building maintenance and parcel deliveries. Develops, updates, and monitors office procedures and ensures adherence to office protocols. Manages shared digital storage of files, business contacts, records. Responsible for office space, office supplies, mail and equipment and coordinates the maintenance of office equipment. Participates in meetings, webinars, etc. on A&M operational functions and disseminates related information to leadership. Prepares and takes minutes at meetings. Researches, interprets, compiles and responds to inquiries about TAMU rules, regulations, policies, and procedures. Conducts annual RCHI inventory. Attends meetings or committees on behalf of supervisor. Makes recommendations for process improvements and / or administrative changes. Develops and maintains knowledge and understanding of relevant state guidelines. Manages correspondence and communications for the office.

Programmatic Support :  Participates in the planning and execution of programmatic operations. Compiles organizational reports and / or presentations and collects and manages relevant programmatic information and data. Coordinates all marketing and promotional materials and resources, (e.g. website, social media) in conjunction with university and external marketing teams. Performs special analyses and project summaries as assigned. Performs other duties as assigned by leadership.

Meeting, Events, Travel : Provides administrative support to the leadership, including, but not limited to, scheduling, and coordinating meetings and events. Manages appointments for the CEO / COO, and conducts correspondence as needed. Coordinates staff, leadership, and other departmental meetings, including seminars and special events and may provide on-site support. Coordinates travel arrangements and completes travel requests and expense reports for the CEO.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

12-15 days of annual paid holidays

Up to eight hours of paid sick leave and at least  eight hours of paid vacation each month

Automatic enrollment in the  Teacher Retirement System of Texas

Health and Wellness : Free exercise programs and release time

Professional Development : All employees have access to free  LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more

Educational release time and tuition assistance  for completing a degree while a Texas A&M employee

Living Well, a program at Texas A&M that has been built by employees, for employees