Office Coordinator

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

Responsibilities

The Office Coordinator's primary responsibilities are to support all aspects of the front office and facilities responsibilities of the department, which include but are not limited to :

Front Desk Operations :

• Provide front-line office support
• Manage, hire, and train student support staff to ensure optimal front desk coverage.
• Help maintain all office common areas which includes the front-office, office kitchen, copy room and other commonly used spaces.
• Responsible for supplies inventory and purchasing
• Maintains department computer inventory and coordinates with LSA-IT on computer upgrade and replacement requests.
• Coordinates efforts to digitize paper records and improve or maintain the organization of shared drive spaces
• Represents the Department of Political Science by regularly attending the LSA All-Staff Forum, ACAP (All Campus Administrative Professionals) meetings, and other LSA and University forums to stay abreast of administrative policies and best-practices.
• Assists with special projects and provides back up support to departmental staff as needed.

Facilities :

HR / Academic Affairs :

Donor Stewardship & Alumni Engagement :

Events Support and Publicity :

Required Qualifications

3+ years of progressively responsible administrative experience or equivalent combination of education and experience; excellent communication skills; demonstrated ability to handle highly confidential and sensitive matters or materials; outstanding interpersonal skills with a demonstrated commitment to creating a positive work environment; ability to prioritize multiple projects simultaneously and demonstrated initiative to gather information and resources needed to assure assignments are completed in a thorough and timely manner; demonstrated ability to work both independently and as part of a team; excellent computer skills.

A successful candidate will be interested in and adept at supporting a wide range of department processes and will demonstrate the initiative to suggest, develop and enact improvements to our programs and procedures. This person should be flexible and comfortable with a reasonable level of change that accompanies and enables our department's success.

Desired Qualifications

5+ years of progressively responsible administrative experience; knowledge of University, College of LSA, and familiarity with LEO policies and procedures; experience with, event planning, donor and alumni engagement, and / or facilities coordination; advanced knowledge of administrative software.

Modes of Work

Positions that are eligible for hybrid or mobile / remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the