Supervisor, Administration (Office Manager)

POSITION TITLE : Supervisor, Administration (Office Manager) (Full-Time Regular) (Classified)

REQUISITION # : req8237

DEPARTMENT : City Manager's Office

LOCATION : 222 LAPORTE

BENEFIT CATEGORY : Classified (Non-CBU)

EMPLOYMENT TYPE : Full-Time Regular

ANNUAL SALARY RANGE : $56, - 94, (Salaries are paid biweekly)

ANNUAL ANTICIPATED HIRING RANGE :   $64, - 80, (Salaries are paid biweekly)

SELECTION PROCESS : Application deadline is 3 : 00 MT on 11 / 20 / 2025 .

The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and / or an application for employment. You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile. Post-offer background check required . (Background checks are considered in relation to the responsibilities and requirements of the position)

While the City of Fort Collins offers many remote and / or hybrid positions, all remote or hybrid work must be performed in the state of Colorado.

Why Work For the City of Fort Collins?

• Medical, dental, vision (for self, spouse, children) – eligible on the 1st of the month following date of hire
• Paid vacation, paid holidays, sick leave, and additional one-time bank of 40 PTO hours for new, full-time, Classified and Unclassified Management hires

Retirement + company contributions – after 6 month probation period and immediate vesting

Flexible spending : Medical expenses FSA, dependent FSA or both

Learning and development opportunities at all levels in the organization with opportunities for career mobility

To learn more about The City of Fort Collins and Our Community, please read

Job Summary

The Office Manager position is responsible for leading and coordinating the administrative functions of the City Manager’s Office. It provides direct supervision to the administrative support team, including front desk staff and an executive assistant. This team serves as the first point of contact for the City Manager’s Office, representing the Mayor, City Manager and executive leadership to internal staff, community members, and outside organizations.

The Office Manager plays a key role in ensuring the administrative team operates smoothly to deliver exceptional service and support within a dynamic and public-service focused environment. Responsibilities include managing front desk operations, overseeing scheduling and meeting coordination, and ensuring consistent and responsive support for the Deputy City Manager, Assistant City Managers, and the Equity Officer. The position also handles financial and purchasing processes, contract and agreement tracking, facility and equipment needs and leads various department projects and process improvement efforts. This position will also be the primary backup for Council support.

This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while providing clear leadership and direction to staff. Experience working in or with executive-level offices, and knowledge of City Manager's Office functions and processes, is preferred.

Essential Duties and Responsibilities

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.

Management Responsibilities

Yes

City Competencies

Required Knowledge Skills and Abilities

Required Qualifications

Minimum Preferred College degree or equivalent work experience. Some positions may require functionally related certification or advanced degrees College or technical school courses in business, human resources, or related field

Experience Requirements

At the City, we are focused on finding the strongest candidate for the role, and we recognize that excellence can come from a wide variety of experiences and paths. When reviewing applications, we consider an equivalent combination of knowledge, skills, education, and lived experiences that align with the minimum qualifications. If you are interested in this opportunity, we encourage you to view your background broadly and highlight the skills and experiences that best prepare you for the role.