Accounts Payable Specialist II (Extended Temporary Employment) (Multiple Positions)

Accounts Payable Specialist II

The Accounts Payable Specialist II assists in the departmental mission of processing accounts payable invoices and reimbursements. Daily oversight of work assignments includes policy compliance and the integrity of financial transactions in compliance to federal, state, and IRS regulations. The primary function of this incumbent will be processing vendor invoices and reimbursements. This position requires a conscientious individual who will display a high degree of professionalism and possesses skills in setting priorities while performing a wide variety of duties, under the supervision of an Accounts Payable Manager and / or supervisor.

When you join our team, you will be part of a smart, driven team that thrives on solving complex problems. This position manages personnel, data, and processes associated with the Finance & Budget Division. Critical reporting and analysis processes of the Division include, but are not limited to : University leadership strategic reporting analysis and decision-support, the Annual Comprehensive Financial Report, the annual All Funds planning process, the Annual Operating Budget, Bond Issuance, Payroll, student billing and collection, and strategic business operations support.

This is an Extended Temporary Employment (ETE) position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A / ASU / NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Accounts Payable Processing :

• Performs accurate and timely preparation, research, and processing of a wide range of Accounts Payable transactions on behalf of the University, ensuring compliance with institutional policies, applicable State and Federal regulations, and audit standards. Processes include, but are not limited to :
• Purchase Order (PO) review, matching, and invoice validation and entry.
• Disbursement Voucher review and processing.
• Check, ACH, Wire / draft and virtual card validation, issuance, distribution, and reconciliation.
• Credit memo application.
• Resolves issues related to outstanding invoices, credits, and unpaid balances; takes appropriate corrective actions to ensure timely resolution.

Policies and Procedures :

Vendor and Department Relations :

Accounts Payable Taxation :

Vendor Setup & Maintenance :

Knowledge, Skills, and Abilities (KSAs) :

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.