HR Administrator

Job Description

Job Description

HR Administrator

FLSA Status : Exempt

Job Purpose

The HR Administrator plays a key role within the administrative team by delivering comprehensive human resources and administrative support across the company. The ideal candidate possesses a strong knowledge of HR procedures and demonstrates the ability to manage multiple HR and administrative tasks efficiently and professionally.

Duties and Responsibilities

• Oversee and administer the complete new hire process for all hourly employees, including the preparation of offer letters, coordination of pre-employment checks, facilitation of onboarding documentation, and support during employee orientations.
• Provide thorough organization and documentation practices, ensuring accurate recordkeeping across all HR functions.
• Maintain confidential electronic and paper-based employee files, ensuring timely filing, archiving, and data integrity.
• Track and manage paid time off (PTO) employee accruals and balances.
• Coordinate company uniform orders and track employee uniform allotments.
• Manage driver qualification files and related compliance activities to ensure compliance with Department of Transportation (DOT) regulations.
• Counsel hourly employees and their dependents on benefits programs, resolve routine benefits-related inquiries, and escalate complex matters to management as necessary.
• Respond to employment verification and reference requests for current and former employees.
• Maintain accurate and up-to-date job descriptions for all company positions.
• Assist with recruiting efforts, including conducting phone screenings and coordinating interviews.
• Assist in the development, planning, and execution of unique projects and new initiatives as assigned.
• Prioritize and manage multiple tasks, projects, and competing demands in a fast-paced environment.
• Demonstrate proactive behavior and the ability to work independently with minimal supervision.
• Foster positive interactions with employees and stakeholders using tact, patience, and professionalism.
• Monthly incident reports summary.

Qualifications

Working conditions

Physical Demands and Work Environment : The physical demands and work environment characteristics described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Physical demands : While performing the duties of this job, the team member is required to sit; walk; stand for up to seven (7) hours at a time; use hands to handle objects; reach with hands and arms; balance, stoop, talk and hear. The team member must occasionally lift and / or move up to 20 pounds. Specific vision abilities required by the job include vision and ability to read documents and a computer screen. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work environment : This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. While performing the duties of this job, the team member is exposed to a noise level that is usually minimal to moderate.

Some local travel may be required to each of our office locations.

Reports To

This position reports to the Human Resources Manager.

AAP / EEO Statement

GroundSystems provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

General Information

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. GroundSystems reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. GroundSystems may require an employee to perform duties outside his / her normal description.

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