CIP Program Manager

Position Overview

The City of South Pasadena is seeking a highly qualified CIP Program Manager!

This recruitment is open continuous until filled.

This recruitment may close or be extended at any time without notice.

Applicants are encouraged to apply early. Selection of candidates will be on a first come first served basis.

As applications are received they will be immediately reviewed.

DEFINITION :

Under the general direction of the Public Works Director or designee the CIP Program Manager has responsibility for management and operations of the capital improvement program in the Public Works Department. Duties include managing related CIP engineering operations public works-related contracts and capital and maintenance projects for City utilities streets facilities and functions. The CIP Program Manager supervises the CIP Project Manager and works with the CIP Analyst in the Finance Department. The incumbent assists the Public Works Director or designee with other Department-wide duties as assigned and may provide services to other city departments and the public.

DISTINGUISHING CHARACTERISTICS :

This is a single management classification position that oversees the citys capital improvement program ensuring that projects are completed on time and within approved budget limits. Performs work as assigned with considerable independence initiative and discretion within broad guidelines.

Duties & Responsibilities

EXAMPLES OF DUTIES :

Manages and oversees capital improvement and City engineering programs and all associated projects services and activities including planning designing and construction and operations and maintenance of city facilities.

Participates in the development and implementation of goals objectives policies and priorities for the Public Works Department including development of city code as it relates to the CIP and engineering.

Recommends within policy appropriate service and staffing levels; recommends and administers policies and procedures.

Participates in the development administration and oversight of division budget; determines funding needed for staffing equipment materials and supplies; ensures compliance with budgeted funding.

Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs service delivery methods and procedures.

Assesses and monitors workload administrative and support systems and internal reporting relationships; identifies opportunities and makes recommendations for improvement.

Participates in the selection of trains motivates and evaluates assigned personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures.

Develops and manages requests for proposals for professional and / or contracted services; prepares scopes of work and technical specifications; evaluates proposals and recommends award; applies for and administers grant funds for studies and construction projects.

Negotiates contracts with third-party vendors contractors and / or consultants; administers contracts to ensure compliance with City specifications and service quality.

Coordinates infrastructure and facilities engineering activities including preparation of plans specifications and estimates pertaining to construction; investigating and making recommendations on infrastructure problems and providing technical support on engineering solutions.

Receives investigates and responds to resident concerns regarding the infrastructure; prepares correspondence reviews elements of environmental impact reports for compliance conducts studies and prepares reports on relevant issues.

Develops annual capital improvement programs for street water sewer water wastewater storm and surface water management facilities.

Oversees the acquisition of real property including relocation assistance and easements necessary for capital improvement projects.

Oversees and manages private use of public right-of-way through permits and inspections; provides information regarding availability of public utilities.

Provides advice and technical assistance to City management and staff citizen advisory groups and the public; confers with a variety of public and private officials on related issues and may serve as the Citys representative to other governmental agencies; discusses and explains division plans programs and projects at public and community meetings legislative and administrative hearings and functions related to engineering.

Performs detailed analysis of designs specifications and plans applies engineering principles and techniques to solve complex civil engineering problems including maintenance of land and municipal infrastructure and operation of facilities and equipment; reviews and signs engineering drawings contracts work orders change orders and purchase orders.

Coordinates activities regarding technical developments and schedules resolves engineering design problems; prepares budget estimates based on anticipated department needs and budgetary limitations; prepares interim and project completion reports.

Develops recommends and implements goals objectives and priorities for assigned functions; recommends and administers policies and procedures.

Organizes develops and standardizes procedures and methods to improve operations; continuously monitors the efficiency and effectiveness of assigned programs service delivery methods and procedures; assesses and monitors staff workloads administrative and support systems and internal reporting relationships; identifies opportunities for improvement and recommends changes to management.

Participates in the development administration and oversight of assigned program and operational budgets.

Oversees the development of consultant requests for proposals and qualifications for professional marketing services as needed; creates and executes cooperative marketing agreements with community partners.

May select train motivate and evaluate staff as assigned.

Prepares narrative and statistical reports correspondence and other documents related to assigned activities; presents staff reports and provides information to the City Manager City Council and various commissions committees and boards as assigned.

Attends and participates in professional group meetings; stays abreast of new trends and innovations in areas of assignment; researches emerging products and enhancements and their applicability to City needs; monitors changes in regulations and technology that may affect assigned programs and operations.

Receives investigates and responds to difficult and sensitive problems and inquiries in a professional manner; researches information; identifies and reports findings and takes necessary corrective action.

Perform related duties and responsibilities as required.

Qualifications

MINIMUM QUALIFICATIONS :

• Equivalent to graduation from an accredited four-year college or university with major coursework in civil engineering or related field; and
• Five (5) years of increasingly responsible professional experience managing capital improvement projects including two (2) years of supervisory experience.
• Professional Engineer (PE) license is desired.

Note : An equivalent combination of experience education and / or training may substitute for the listed minimum requirements.

KNOWLEDGE SKILLS AND ABILITIES :

WORKING CONDITIONS AND PHYSICAL DEMANDS :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office which is busy oriented to public service and subject to constant work interruptions. Employees may work under the stress of continual public and / or inter-departmental contact and pressure to meet timelines and in high-stress situations to respond to challenging emergency situations. The noise level in the work environment is usually moderate. Frequent attendance at meetings outside of work hours is required. Infrequent outdoor work is required which includes driving a vehicle uneven and unstable walking surfaces trip hazards and inclement weather conditions.

Must possess mobility to work in a standard office setting and use standard office equipment including a computer and to operate a motor vehicle to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing in and walking between work areas is frequently required. Finger dexterity is needed to access enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend stoop kneel and reach to perform assigned duties as well as push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift carry push and pull materials and objects up to 20 pounds

FLSA Status : Exempt

Additional Information

SELECTION PROCEDURE

This recruitment is open and continuous and applications will be accepted until the role is filled. The City reserves the right to extend the closing date or close this recruitment without notice. Individuals determined to be qualified and best aligned to the position will be invited to participate in the selection process.

HOW TO APPLY

To be considered please submit an online application including a cover letter resume and proof of education (if qualifying with a degree) in PDF format. Applications that fail to include all necessary documents may be considered incomplete and will not be considered.

Applications will be reviewed for depth and breadth of experience and level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to undergo a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements including submission of all required attachments will not be considered. For questions regarding this recruitment please contact Human Resources at .

EQUAL OPPORTUNITY EMPLOYER

The City of South Pasadena is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of South Pasadena is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments management staff and policymakers. To support efforts of fairness and diversity City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners.

FAIR CHANCE ACT

The City of South Pasadena is committed to providing fair opportunities to all applicants including those with a criminal history. Pursuant to the California Fair Chance Act we will consider qualified applicants with a criminal history. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of South Pasadena has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check you will have the opportunity to explain the circumstances surrounding the conviction provide evidence to mitigate concerns or challenge the accuracy of the background report. For more information about the Fair Chance Act please visit City of South Pasadena intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired or if you would like to request this information in an alternative format please email .

For technical support with your application please contact .

ABOUT THE CITY

The City of South Pasadena (population 26047) is a charming community located only eight miles from downtown Los Angeles on the west side of the San Gabriel Valley. South Pasadena is known for its beautiful tree-lined streets stunning homes unique small businesses top-quality schools and a strong commitment to community. South Pasadena is also a full-service city with its own fire police and water departments.

Occupying 3.44 square miles of flatlands and hillsides South Pasadenas unique character makes it one of Californias most desirable locations. The City has a rich history of intact late 19th and early 20th Century neighborhoods and residences giving it a strong claim as one of the oldest and most historic sites in the San Gabriel Valley. One of the first suburbs of Los Angeles South Pasadena maintains small-town quality with charming residential streetscapes and a historic commercial core making it one of Hollywoods favorite suburban filming locations featured in numerous television and big screen productions.

South Pasadena is frequently recognized as a family and environmentally friendly community. The City enjoys quiet attractive walkable neighborhoods and a low crime rate. There are numerous active community organizations in South Pasadena including the Oneonta Club WISPPA South Pasadena Arts Council AYSO Little League Boy Scouts Girl Scouts Womens Club Chamber of Commerce South Pasadena Preservation Foundation Holy Family Church St. James Church South Pasadena Tournament of Roses Association South Pasadena Chinese-American Club Vecinos and many others. Boasting over 100 acres of parks and playgrounds and more than 21000 trees the Citys picturesque environment invites residents and visitors to enjoy numerous opportunities for outdoor recreation. South Pasadena offers an 18 hole Par-3 golf course tennis racquet and pickleball facilities horse stables and a dog park all in its picturesque Arroyo Seco area.

Small proud and independent the City of South Pasadena has preserved its status as a unique community for over a hundred years.

NOTE : The provisions in this job flyer do not constitute an expressed or implied contract; and any provisions contained in this flyer may be modified or revoked without notice

Required Experience :

Manager

Key Skills

Project Management Methodology,Project / Program Management,Program Management,Management Experience,Microsoft Powerpoint,Project Management,Microsoft Project,Budgeting,DoD Experience,Leadership Experience,Supervising Experience,Contracts

Employment Type : Full-Time

Experience : years

Vacancy : 1

Yearly Salary Salary : 113004 - 151428