Senior Client Billing Specialist
Oxford Financial Group, LtdCarmel, INjob_description.job_card.variable_days_ago
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job_description.job_card.job_descriptionEnters all Investment Management (CIO) invoices into the Accounts Receivable system during the quarterly billing process Prepares and posts the daily check deposit Prepares invoices for direct bill clients Prepares fee summaries for clients who receive them quarterly and upon request Maintains Private Market Investments withholdings spreadsheet and posts fees withheld from distributions Generates and distributes the outstanding AR Report to Finance and the Managing Directors. Researches outstanding invoices and provides copies. Assist in research items Assist in audits Provide backup to team when required Bachelor’s degree or equivalent Strong computer skills – MS Word and Excel experience required Three to five years’ experience in Accounts Receivable or other accounting-related area Must have a professional demeanor with the utmost respect for confidential matters Must be able to work independently and in a team environment Must have excellent written and verbal communication skills with strong interpersonal skills Must be detail-oriented with excellent organizational skills Must have ability to multitask Must have ability to work in a fast-paced environment Must be dependable and have strong work ethic with a positive attitude Must be able to exercise discretion and independent judgment No travel required Long periods of sitting utilizing a computer
POSITION SUMMARY
The Senior Client Billing Specialist is responsible for all Family Office Services (FOS) billing-related activities, recording revenue in the Accounts Receivable system, distributing fee-related reports and provides back-up to Billing Team members as required.
DUTIES & RESPONSIBILITIES
Responsible for all FOS invoices, including Personal Financial Planning (PFP), Private Family Services (PFS) and Project fees
- Prepares all PFP, PFS and Project fee cover letters and manual invoices and sends to the Managing Directors (MD) for signatures
- Updates the Master Spreadsheet with PFP anniversary dates, amounts for new and renewals, payment methods and tracks fee increase notifications
- Updates the MD Client Renewal / Anniversary Meeting Information spreadsheets
- Enters amortization schedules
- Enters all FOS invoices in the Accounts Receivable system
- Enters all FOS invoices in the manual invoice section of The Hub
- Profile and save signed letters and invoices in Guardian
- Updates The Hub with the renewal period and Underwriting categories
- Reconciles the FOS related General Ledger Accounts
Performs daily billing related tasks
Performs other duties as assigned
QUALIFICATIONS
WORKING CONDITIONS
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Billing Specialist • Carmel, IN