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Administrative Assistant (Virginia Beach)
Administrative Assistant (Virginia Beach)Swoon • Virginia Beach, VA, United States
Administrative Assistant (Virginia Beach)

Administrative Assistant (Virginia Beach)

Swoon • Virginia Beach, VA, United States
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Overview : We are seeking a highly organized experienced and proactive Executive Administrative Assistant to provide essential high-level administrative support to our office. This is an onsite position located in Virginia Beach VA.

Role Details

  • Title : Administrative / Executive Assistant
  • Location : Virginia Beach, VA - Onsite
  • Schedule : Monday - Friday, 8 : 00 AM - 4 : 00 PM
  • Job Type - 12 month contract, potential to extend
  • Pay Rate : $19 / hr - $21 / hr

Key Responsibilities

  • Office Management Supervising general office duties including ordering supplies maintaining robust records management systems and performing basic bookkeeping work.
  • Document Management Reviewing approving and organizing a wide range of documents such as invoices reports memos letters financial statements and corporate records.
  • Information Flow Reading and analyzing incoming correspondence submissions and reports to determine significance summarize key points and plan their timely distribution.
  • Meeting Coordination Preparing agendas making logistical arrangements and coordinating materials for committee board and other key meetings.
  • Travel and Events Making comprehensive arrangements for business travel and taking the lead on planning and coordinating corporate events and meetings.

    • Required Skills and Qualifications

  • Experience 8-10 years of professional experience in an administrative or executive support role is required.
  • Executive Support Proven experience working directly with executives is mandatory.
  • Education High school diploma or GED required.
  • Communication Excellent verbal and written communication skills with a professional and articulate demeanor.
  • Autonomy and Organization Strong ability to work independently manage time effectively and maintain highly organized confidential information.
  • Leadership Strong leadership and mentoring skills necessary for providing support and constructive performance feedback.
  • Technical Proficiency Previous experience and strong proficiency with Microsoft Office Suite applications Word Excel PowerPoint is required.
  • Event Planning Demonstrated ability and experience in event planning.
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    Administrative Assistant • Virginia Beach, VA, United States

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