Studio Executive Assistant Job at Career Group in San Francisco

Job Title : Studio Executive Assistant

Location : San Francisco Onsite

Salary : $90-110k base + Bonus & Benefits

A premier interior designer in SF is seeking an experienced Studio Executive Assistant to provide comprehensive administrative support to the Design Principal, Studio Director, and the Studio Administrative Team. This is a fast-paced, detail-oriented role that requires exceptional organizational skills, a polished professional presence, and the ability to juggle multiple priorities with discretion and efficiency.

The ideal candidate will bring three to five years of experience supporting multiple senior leaders, preferably within a creative, interior design, or architectural environment. This role offers the opportunity to be at the center of operations, working closely with leadership to ensure the studio functions smoothly and client needs are met at the highest standard.

Key Responsibilities

Executive & Administrative Support

Manage the Design Principals business and social calendars, ensuring all parties are informed of updates and changes

Coordinate client meetings, internal studio meetings, and special events

Review and manage daily emails, delegating and prioritizing as appropriate

Prepare weekly meeting agendas and follow up on action items

Maintain accurate daily time tracking and verify billable client hours

Travel & Event Coordination

Arrange complex domestic and international travel for studio staff, including detailed itineraries and documentation

Support the planning and execution of business and personal events and gatherings

Assist with logistics for project installations in collaboration with project managers and design teams

Operations & Communication

Act as liaison between leadership, clients, and vendors, ensuring a high level of professionalism in all interactions

Distribute client and project meeting notes to the design team

Assist with special projects, research, pricing, and general clerical tasks including photocopying, mailing, filing, and preparing packages for delivery

Qualifications

3-5+ years of administrative or executive support experience to multiple senior leaders

Professional demeanor with excellent verbal and written communication skills

Strong organizational skills with meticulous attention to detail and accuracy

Proficient in Microsoft Office Suite (Excel, Outlook, PowerPoint) and comfortable on both Mac and PC platforms

Demonstrated ability to prioritize, problem-solve, and adapt in a fast-paced environment

Experience booking travel and managing event logistics

Collaborative, team-oriented mindset with a proactive approach

Exceptional attendance, punctuality, and flexibility to work overtime as needed

Preferred Experience

Previous experience in an interior design, architectural, or creative studio environment

You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

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