Executive assistant

job summary :

Seeking a proactive, resourceful, and highly organized Terminal Office Assistant to

support the daily operations of a busy terminal office serving 100+ employees. This role is ideal

for a self-starter and go-getter who thrives in a fast-paced environment and takes pride in

delivering seamless administrative support. The successful candidate will have 7-10 years of

relevant experience in office administration, executive support, or operations coordination.

location : Elizabeth, New Jersey

job type : Contract to Perm

salary : $29 - 32 per hour

work hours : 8am to 5pm

education : No Degree Required

responsibilities : Key Responsibilities

General Administrative Support

• Coordinate travel arrangements for colleagues without corporate cards, including visitors and Operations staff.
• Order and maintain office supplies, coffee provisions, and items for shared spaces (Executive Suite, Board Room, etc.).
• Support onboarding logistics including workspace setup and welcome materials.
• Check and distribute mail for SMT / SLT at least twice weekly.
• Prepare outgoing mail and FedEx shipments, including urgent deliveries.
• Maintain FedEx supplies and create labels for returned paychecks.

Meeting & Event Coordination

Off-Site Meeting Support (excluding MD and direct reports)

IFS Billing & Procurement Support

Port wide Lashing, AMS, Catering, STS, NYSA, USMX, Memberships, Industry Events, FedEx, Pitney Bowes.

Branded Items, Gifts & Seasonal Distributions

Additional Responsibilities

Qualifications

qualifications :

Great interpersonal skills

High energy and timely follow through

Must be a people-person and friendly

Organized, good at prioritizing and knows when to set limits

Corporate experience a plus

Professional and good speaking and writing skills

Able to handle a large, yet uncomplicated workload

Good with details

A self-starter who can take initiative

Equal Opportunity Employer : Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad Digital, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad Digital offers a comprehensive benefits package, including : medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.