Office Administrator

Our team is growing, and we are looking for an Office Administrator who is passionate about joining our Transportation team and being the “go to person” in our office. As the Office Administrator, you are also responsible for providing support to our entire team and being the “face” of our office.

Job Duties

Manage Reception desk / answer phones and direct calls.

Manage all office administration tasks, including general office and business supply orders, equipment maintenance, maintenance of files and overseeing general office appearance and repair issues.

Manage incoming and outgoing mail / correspondence on a daily basis.

Support service staff with printing / preparing client deliverables (e.g. BAGs, proposals).

Support hiring managers with new hire onboarding and processing; train associates on phone and other office systems and programs; order business cards; prepare work space.

Coordinate information technology in conference rooms; i.e. video conferencing systems.

Manage conference room scheduling.

Oversee all furniture / facilities / building related issues.

Interface with external parties / vendors for work or events in our suite.

Oversee the general cleanliness, good order, and professional appearance / impressions for the office.

Ensure the common areas (kitchen, conference rooms, front area) are clean, working, and properly scheduled.

Transaction management of off-site office files to retrieve / destroy as needed / required.

Provide back-up assistance to office and company staff as needed

Qualifications

High school diploma or equivalent

Experience operating multi-line phone required

Must be a master at multi-tasking, with superior prioritization skills and be flexible with changing business needs in a fast paced, team environment

Must be tech savvy and able to demonstrate strong computer skills and above average comfort level in windows and web-based environments

Strong communication skills, verbal and written.

Must be comfortable working independently, taking initiative in daily responsibilities and taking ownership of tasks

Intermediate to advanced knowledge of Microsoft Outlook, Word, Excel PowerPoint as well as web and social media usage.

Creative problem solving skills

Ability to interact successfully with both internal and external customers at all levels

What we offer you :

A rewarding job that helps local businesses in the community

Medical / dental / vision / life insurance, 401k matching program, Health Savings Account funding, and voluntary insurance options

Generous time-off policies

A work / life balance because that’s important for all of us

Learn from the expertise of your coworkers

Growth- HUB is growing, and so can your career

Be part of a motivated team

About HUB :

HUB International is a leading global insurance and employee benefits broker, providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services. At HUB, we are a team of entrepreneurs. We believe in empowering our clients, and we do so by protecting businesses and individuals in our local communities. We help businesses evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees. As a global firm, we offer employees resources in both technology and industry expertise, but we still maintain the local flavor of our offices. With over 19,000 employees in 600 offices throughout North America, HUB has grown substantially, in part due to our industry leading success in mergers and acquisitions.

Why Choose HUB?

At HUB, we believe in investing in the future of our employees and provide continuous opportunities for growth and development . Our entrepreneurial culture fosters an environment that empowers our people to make the best decisions for our customers and organization, focusing on expanding the industry knowledge of our insurance professionals to better serve our valued clients. We are committed to providing you with competitive and flexible benefits options that are rooted in your current needs yet evolves as your needs change over time. Join us in taking the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction.

We are the perfect fit if you :

are seeking a progressive work environment at a rapidly growing organization

have a desire to help others protect their future

have an entrepreneurial spirit and are challenged by the opportunity to grow the business

are focused on learning and development to enhance your industry knowledge and expertise

are a self-starter willing to invest time and energy to learn the technical aspects of our business

believe in integrity and building success by developing relationships with others

The posting end date is November 30, 2025. This may change depending on the volume of applicants.

Department Office Administration & ClericalRequired Experience : 2-5 years of relevant experienceRequired Travel : NegligibleRequired Education : High school or equivalent

HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race / ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.

We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.