Clerk Data Entry (INTERNAL APPLICANTS ONLY)

Job Title : Data Entry Clerk

Wage / Hour Status : Nonexempt

Department : Assigned Program or Campus

Reports To : Department Supervisor or Campus Principal

Approved By : Board of Trustees

SUMMARY :

Under direct supervision perform data entry including inventory accounting personnel mileage budget demographics or Public Education Information Management System (PEIMS) data; attendance; or grades into computer databases. Answer phones and assist district staff with password resets common computer systems diagnostics and step-by-step problem-solving processes

ESSENTIAL DUTIES AND RESPONSIBILITIES

Records and Reports

• Enter alphabetic numeric or symbolic data from source documents using a personal computer.
• Key and verify results according to procedures provided.
• Recognize and correct errors in original data prior to processing.
• Recognize deficiencies in source documents and return them to the originator for correction.
• Print reports using database information including attendance reports class or personnel rosters end-of-semester reports or accounting reports.
• Basic knowledge of computer systems

Other

SUPERVISORY RESPONSIBILITIES :

None

EDUCATION / CERTIFICATION / LICENSES / EXPERIENCE :

High school diploma or GED

Two years of data entry experience

Experience working as an IT help desk clerk or in a similar customer support role

LANGUAGE SKILLS :

Ability to read and interpret documents such as safety rules operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of people.

MATHEMATICAL SKILLS :

Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals. Ability to compute rate ratio and percent; and to draw and interpret bar graphs.

REASONING ABILITY :

Ability to apply common sense understanding to carry out instructions furnished in a written oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Patient friendly demeanor with a great aptitude for listening.

OTHER SKILLS AND ABILITIES :

Ability to use personal computer and software to develop spreadsheets databases and do word processing. Excellent problem-solving and analytical skills. Proficient typing keyboarding file maintenance and 10-key skills. Ability to meet established deadlines. Ability to communicate clearly and concisely both orally and in writing. Ability to develop effective working relationships with students staff and the general public. Ability to perform duties with awareness of all district requirements and Board of Education policies.

PHYSICAL DEMANDS :

Occasional absences are understood but regular attendance is required.

While performing the duties of this job the employee is regularly required to stand walk and sit. The employee is occasionally required to stoop kneel crouch or crawl. Repetitive hand motion and prolonged use of computer is required. Specific vision abilities required by this job include close vision distance vision and depth perception.

This position requires meeting multiple demands from several people at the same time. The employee regularly interacts with staff and the general public.

The employee must maintain emotional control under stress.

WORK ENVIRONMENT :

The noise level in the work environment is usually quiet. Work is regularly performed indoors.

Key Skills

Databases,Computer Hardware,Typing,Microsoft Office,Data Entry,Computer Skills,Microsoft Word,Office Experience,10 Key Calculator,Microsoft Excel,Order Entry,Word Processing

Employment Type : Full-Time

Experience : years

Vacancy : 1