Office Manager

Job Description

At Stone Barn Dentistry, our team is the foundation of the exceptional care we provide. Serving Rochester, MN since 1981, our experienced and compassionate staff deliver high-quality dental care for patients of all ages in a welcoming, patient-focused environment.

Our team works together to provide a full range of services, including general and pediatric dentistry, teeth whitening, and personalized treatment plans, all delivered in a calm, comfortable, and stress-free atmosphere. Patient education and individualized care ensure each visit is informative and positive.

Joining Stone Barn Dentistry means becoming part of a supportive, professional team where your contributions are valued, your skills can grow, and your work makes a direct impact on patients’ oral health and confidence. With a collaborative culture, focus on patient comfort, and commitment to excellence, team members have the tools and environment to thrive.

Learn more about us at : www.stonebarndentistry.com

Job Description :

Our office managers serve as leaders and are the heart and soul of the practice.  Our managers focus on partnering with our doctors to optimize practice performance and provide the best patient experience.  By joining our team, you will have :

Work-Life Balance :  (Monday-Thursday 7 : 30am-5pm and Friday 7 : 30am-12pm) (In January not working on Fridays)

Time Off : Up to 3 Weeks Collective Paid Time Off + 8 Paid Holidays (PTO rolls over!)

Parental Leave : Up to 3 weeks paid

401(k) Match

Health Benefits : Medical, dental, vision, HSA & FSA + earn up to $2,000 / year when selecting our quality care plans

Employee Assistance Programs : Free 24 / 7 support for personal, financial & legal issues

CE & Growth : SPEAR access + continuing education

Wellness Perks : $28 / month gyms, 12K+ on-demand workouts when selecting our quality care plans

Pet Insurance : Flexible plans + 24 / 7 telehealth for your pet

Compensation : Starting at $60k / yr

Key Responsibilities

Post insurance and patient payments, verify insurance, and appeal denied insurance claims

Check in patients and preparing and presenting simple treatment plans

Complete end of day

Run daily, weekly, and monthly reports from practice management system

Conduct daily huddle meetings

Establish schedules and work assignments for team members according to workload, space, and equipment

Identify problems, provide training to team members, and deliver feedback

Maintain Practice Management System to store accurate data and produce reports.

Authorize expenditures to budget.

Competencies and Qualifications :

Ability to delegate tasks effectively

Proactively manage performance expectations

Prioritization of competing commitments and initiatives

Ability to manage up, across and down effectively

Strong verbal and written communication

Customer service experience

Leadership and management experience

Dental office experienced (preferred)

Additional Information :

We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Working Environment & Physical Requirements

Working conditions include those typically seen in an office environment. Prolonged periods of sitting at a desk and working on a computer. Must be able to lift to 15 pounds at times.

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