Accounts Payable Specialist

Job details Company is a stable, locally-owned. Small, close-knit team that values reliability, hard work, and accuracy. We are looking for a long-term team member to grow with us. ... We are seeking a dependable and exceptionally detail-oriented Accounts Payable Specialist to manage our full-cycle accounts payable process. The ideal candidate is a professional who takes pride in accuracy and organization and is highly comfortable managing traditional, paper-based accounting workflows. This role is the backbone of our financial operations, ensuring our vendor relationships are strong and our records are immaculate.

We value stability and are looking for a candidate with a proven history of long-term employment in their previous roles.

Responsibilities :

Receive, open, and sort all incoming mail and invoices (primarily physical copies).

Perform manual 3-way matching of purchase orders, receiving documents, and invoices.

Route invoices for internal manual (paper or e-mail) approval.

Accurately code and enter approved invoices into our accounting system

Prepare and process weekly payment runs, including printing and mailing physical checks.

Maintain a highly organized and accurate physical filing system for all AP-related documents (vendor files, paid invoices, W-9s, etc.).

Serve as the primary point of contact for vendor inquiries via phone and email, handling all communication professionally.

Reconcile vendor statements, researching and resolving any discrepancies.

Assist with month-end closing procedures as they relate to accounts payable.

Process employee expense reports (submitted on paper).

Perform other administrative and bookkeeping tasks as needed to support our small office team.

Working hours : 8 : 00 AM - 5 : 00 PM

Skills :

Ability to work effectively while remaining attentive to discussions involving payables.

Attention to detail and a knack for reconciling imbalances in figures.

Adept at navigating exceptions, as we work with a diverse range of suppliers.

Education : No Degree Required

Experience : 4-7 years

Qualifications :

Experience : 3-5+ years of dedicated accounts payable or full-charge bookkeeping experience.

Longevity : A proven track record of stability in previous roles. Preference will be given to candidates who have demonstrated 3 or more years of continuous employment with a single company.

Environment : Experience working in a small business environment is highly preferred.

Process : Strong proficiency in traditional, full-cycle accounts payable workflow's.

Organization : Exceptional organizational skills with a strong aptitude for managing and maintaining physical filing systems.

Attention to Detail : Meticulous attention to detail and a commitment to 100% accuracy in data entry and matching.

Computer Skills : Basic computer proficiency for data entry into our accounting system.

Communication : Excellent verbal and phone skills for communicating with vendors and internal team members.

Work Ethic : A reliable, independent worker who can manage their time effectively and takes ownership of their tasks.

If you meet these qualifications and are ready to contribute to a dynamic team, please submit your resume.Show lessShow more Company is a stable, locally-owned. Small, close-knit team that values reliability, hard work, and accuracy. We are looking for a long-term team member to grow with us.

We are seeking a dependable and exceptionally detail-oriented Accounts Payable Specialist to manage our full-cycle accounts payable process. The ideal candidate is a professional who takes pride in accuracy and organization and is highly comfortable managing traditional, paper-based accounting workflows. This role is the backbone of our financial operations, ensuring our vendor relationships are strong and our records are immaculate.

We value stability and are looking for a candidate with a proven history of long-term employment in their previous roles.

Responsibilities :

Receive, open, and sort all incoming mail and invoices (primarily physical copies).

Perform manual 3-way matching of purchase orders, receiving documents, and invoices.

Route invoices for internal manual (paper or e-mail) approval.

Accurately code and enter approved invoices into our accounting system

Prepare and process weekly payment runs, including printing and mailing physical checks. ... Maintain a highly organized and accurate physical filing system for all AP-related documents (vendor files, paid invoices, W-9s, etc.).

Serve as the primary point of contact for vendor inquiries via phone and email, handling all communication professionally.

Reconcile vendor statements, researching and resolving any discrepancies.

Assist with month-end closing procedures as they relate to accounts payable.

Process employee expense reports (submitted on paper).

Perform other administrative and bookkeeping tasks as needed to support our small office team.

Working hours : 8 : 00 AM - 5 : 00 PM

Skills :

Ability to work effectively while remaining attentive to discussions involving payables.

Attention to detail and a knack for reconciling imbalances in figures.

Adept at navigating exceptions, as we work with a diverse range of suppliers.

Education : No Degree Required

Experience : 4-7 years

Qualifications :

Experience : 3-5+ years of dedicated accounts payable or full-charge bookkeeping experience.

Longevity : A proven track record of stability in previous roles. Preference will be given to candidates who have demonstrated 3 or more years of continuous employment with a single company.

Environment : Experience working in a small business environment is highly preferred.

Process : Strong proficiency in traditional, full-cycle accounts payable workflow's.

Organization : Exceptional organizational skills with a strong aptitude for managing and maintaining physical filing systems.

Attention to Detail : Meticulous attention to detail and a commitment to 100% accuracy in data entry and matching.

Computer Skills : Basic computer proficiency for data entry into our accounting system.

Communication : Excellent verbal and phone skills for communicating with vendors and internal team members.

Work Ethic : A reliable, independent worker who can manage their time effectively and takes ownership of their tasks.

If you meet these qualifications and are ready to contribute to a dynamic team, please submit your resume.Show lessShow more

key responsibilities

Receive, open, and sort all incoming mail and invoices (primarily physical copies).Perform manual 3-way matching of purchase orders, receiving documents, and invoices.Route invoices for internal manual (paper or e-mail) approval.Accurately code and enter approved invoices into our accounting system Prepare and process weekly payment runs, including printing and mailing physical checks.Maintain a highly organized and accurate physical filing system for all AP-related documents (vendor files, paid invoices, W-9s, etc.).Serve as the primary point of contact for vendor inquiries via phone and email, handling all communication professionally.Reconcile vendor statements, researching and resolving any discrepancies.Assist with month-end closing procedures as they relate to accounts payable.Process employee expense reports (submitted on paper).Perform other administrative and bookkeeping tasks as needed to support our small office team.

experience

4-7 years

skills

Ability to work effectively while remaining attentive to discussions involving payables.Attention to detail and a knack for reconciling imbalances in figures.Adept at navigating exceptions, as we work with a diverse range of suppliers.

qualifications

Experience : 3-5+ years of dedicated accounts payable or full-charge bookkeeping experience.Longevity : A proven track record of stability in previous roles. Preference will be given to candidates who have demonstrated 3 or more years of continuous employment with a single company.Environment : Experience working in a small business environment is highly preferred.Process : Strong proficiency in traditional, full-cycle accounts payable workflow's.Organization : Exceptional organizational skills with a strong aptitude for managing and maintaining physical filing systems.Attention to Detail : Meticulous attention to detail and a commitment to 100% accuracy in data entry and matching.Computer Skills : Basic computer proficiency for data entry into our accounting system.Communication : Excellent verbal and phone skills for communicating with vendors and internal team members.Work Ethic : A reliable, independent worker who can manage their time effectively and takes ownership of their tasks.

education

No Degree Required

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