Billing Clerk

Job Description

Job Description

We are looking for a detail-oriented Billing Clerk to join our team in Everett, Washington. In this role, you will play a key part in preparing and managing invoices, ensuring accurate financial reporting, and supporting the organization’s operational goals. This position offers an opportunity to contribute to a dynamic team, with potential for hybrid work flexibility once established in the role.

Responsibilities :

• Prepare and submit contract and grant invoices to funding agencies in a timely manner.
• Organize and maintain accurate contract and grant files, ensuring compliance with organizational standards.
• Generate internal reports related to invoicing and financial data as needed.
• Address and resolve invoicing discrepancies by collaborating with appropriate teams.
• Input invoice data into the general ledger system through journal entries or file imports.
• Assist with the annual budgeting process and support preparation for audits.
• Provide financial guidance to program staff and administrative teams as required.
• Identify and implement internal control improvements and process enhancements.
• Act as a backup for the Accounts Receivable Specialist, ensuring seamless operations.
• Participate in special projects and other duties to support the organization's mission.
• Associate degree in Accounting or at least five years of relevant accounting experience.
• Familiarity with mid-size to large business financial software systems.
• Previous experience in nonprofit accounting or working with governmental contracts is a plus.
• Strong organizational and interpersonal skills, with the ability to communicate effectively both verbally and in writing.
• Exceptional problem-solving abilities, including analyzing and resolving issues promptly.
• High level of attention to detail and accuracy, with a commitment to process improvement.
• Ability to take initiative, manage responsibilities independently, and meet deadlines.
• Demonstrated understanding of financial processes and the ability to visualize solutions.