Office Administrator

Our team is growing and we are looking for an Office Administrator who is passionate about joining our Transportation team and being the go to person in our office. As the Office Administrator you are also responsible for providing support to our entire team and being the face of our office.

Job Duties

Manage Reception desk / answer phones and direct calls.

Manage all office administration tasks including general office and business supply orders equipment maintenance maintenance of files and overseeing general office appearance and repair issues.

Manage incoming and outgoing mail / correspondence on a daily basis.

Support service staff with printing / preparing client deliverables (e.g. BAGs proposals).

Support hiring managers with new hire onboarding and processing; train associates on phone and other office systems and programs; order business cards; prepare work space.

Coordinate information technology in conference rooms; i.e. video conferencing systems.

Manage conference room scheduling.

Oversee all furniture / facilities / building related issues.

Interface with external parties / vendors for work or events in our suite.

Oversee the general cleanliness good order and professional appearance / impressions for the office.

Ensure the common areas (kitchen conference rooms front area) are clean working and properly scheduled.

Transaction management of off-site office files to retrieve / destroy as needed / required.

Provide back-up assistance to office and company staff as needed

Qualifications

High school diploma or equivalent

Experience operating multi-line phone required

Must be a master at multi-tasking with superior prioritization skills and be flexible with changing business needs in a fast paced team environment

Must be tech savvy and able to demonstrate strong computer skills and above average comfort level in windows and web-based environments

Strong communication skills verbal and written.

Must be comfortable working independently taking initiative in daily responsibilities and taking ownership of tasks

Intermediate to advanced knowledge of Microsoft Outlook Word Excel PowerPoint as well as web and social media usage.

Creative problem solving skills

Ability to interact successfully with both internal and external customers at all levels

What we offer you :

A rewarding job that helps local businesses in the community

Medical / dental / vision / life insurance 401k matching program Health Savings Account funding and voluntary insurance options

Generous time-off policies

A work / life balance because thats important for all of us

Learn from the expertise of your coworkers

Growth- HUB is growing and so can your career

Be part of a motivated team

About HUB :

HUB International is a leading global insurance and employee benefits broker providing a broad array of property casualty risk management life and health employee benefits investment and wealth management products and services. At HUB we are a team of entrepreneurs. We believe in empowering our clients and we do so by protecting businesses and individuals in our local communities. We help businesses evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees. As a global firm we offer employees resources in both technology and industry expertise but we still maintain the local flavor of our offices. With over 19000 employees in 600 offices throughout North America HUB has grown substantially in part due to our industry leading success in mergers and acquisitions.

Why Choose HUB

At HUB we believe in investing in the future of our employees andprovide continuous opportunities for growth and development . Our entrepreneurial culture fosters an environment that empowers our people to make the best decisions for our customers and organization focusing on expanding the industry knowledge of our insurance professionals to better serve our valued clients. We are committed to providing you with competitive and flexible benefits options that are rooted in your current needs yet evolves as your needs change over time. Join us in taking the first step toward creating a future that combines a diverse challenging work environment with financial security and career satisfaction.

We are the perfect fit if you :

are seeking a progressive work environment at a rapidly growing organization

have a desire to help others protect their future

have an entrepreneurial spirit and are challenged by the opportunity to grow the business

are focused on learning and development to enhance your industry knowledge and expertise

are a self-starter willing to invest time and energy to learn the technical aspects of our business

believe in integrity and building success by developing relationships with others

Disclosure required under applicable law in California Colorado Illinois Maryland Minnesota New York New Jersey and Washington states : The expected salary range for this position is $19 to $20 per hour and will be impacted by factors such as the successful candidates skills experience and working location as well as the specific positions business line scope and International is proud to offer comprehensive benefit and total compensation packages : health / dental / vision / life / disability insurance FSA HSA and 401(k) accounts paid-time-off benefits such as vacation sick and personal days and eligible bonuses equity and commissions for some positions.

The posting end date is November 30 2025. This may change depending on the volume of applicants.

Department Office Administration & Clerical

Required Experience : 2-5 years of relevant experience

Required Travel : Negligible

Required Education : High school or equivalent

HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race / ethnicity national origin religion age color sex sexual orientation gender identity disability or veterans status or any other characteristic protected by local state or federal laws rules or regulations.

E-Verify Program

We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process please contact the recruiting team . This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.

Required Experience :

Unclear Seniority

Key Skills

Office Manager Experience,Microsoft Office,Data Entry,Microsoft Outlook,Microsoft Word,QuickBooks,Office Experience,Microsoft Excel,Filing,Administrative Experience,Microsoft Outlook Calendar,Bookkeeping

Employment Type : Full-Time

Experience : years

Vacancy : 1

Hourly Salary Salary : 19 - 20