Purchasing Specialist

Job Description

Job Description

We are seeking a detail-oriented and proactive Purchasing & Inventory Specialist to join our client’s team. This role is responsible for managing the procurement process, optimizing shipping and inventory practices, and supporting the sales and warehouse teams to ensure smooth operations.

Key Responsibilities :

• Review and approve detailed sales orders.
• Create, prepare, send, and revise purchase orders for products including equipment, supplies, software, materials, components, and services.
• Optimize shipping methods and costs to ensure the best value for the organization and its customers.
• Expedite orders with distributors or manufacturers as needed.
• Provide accurate product lead times and estimated ship dates for all open orders.
• Process and receive purchase and sales orders in the ERP system.
• Monitor distribution partners’ inventory levels and lead times.
• Enter new part numbers into the ERP system with correct income / expense account alignment.
• Generate weekly reports on purchasing transactions, including volume and dollar value of processed and open orders.
• Notify the sales team of vendor discount pricing issues at least 15 days before expiration.
• Ensure inventory transactions reflect the actual physical movement of items, including RMAs.
• Request demo equipment from distribution or manufacturing partners.
• Investigate and resolve transaction and billing discrepancies.
• Assist with monthly inventory counts and related investigations.
• Support warehouse operations including shipping, pre-kitting, and receiving inventory as needed.
• Serve as a backup for warehouse staff in shipping and receiving.
• Recommend improvements to purchasing systems to enhance vendor relationships and reduce costs.
• Collaborate with inventory control and sales teams to maintain appropriate inventory levels.
• Identify and manage obsolete or slow-moving stock to minimize losses.
• Provide support to the Sales Team during peak periods.
• Assess, manage, and mitigate procurement-related risks.
• Perform other duties as assigned.

Buyer, Purchasing Functions, Purchasing Activities, Purchasing Materials, Purchasing Procurement