Administrative Services Assistant (Office Automation)

Administrative Services Assistant (Office Automation)

Typical work assignments will include : providing reception and mail support, receiving telephone calls and visitors to the office, responding to inquiries, providing general information regarding office programs, providing assistance and processing support in procurement activities, preparing travel authorizations and travel vouchers for reimbursement to traveler, and serving as the Grand Jury Transcript Coordinator. Responsibilities will increase and assignments will become more complex as your training and experience progress.

To qualify for the position of Administrative Services Assistant (Office Automation), you must meet the qualification requirements listed below :

GS-5

To be eligible at the GS-5 level, you must have : at least one year of specialized experience equivalent to the GS-4 level; or four years of education above the high school level; or a combination of both specialized experience and education as explained below. Examples of specialized experience may include : experience providing clerical support in an office setting by answering customer phone calls; greeting and directing visitors; producing written documents utilizing office automation software; maintaining files.

Combining Education and Experience : Successfully completed post-high school education may be used to meet the total one year of specialized experience requirement equivalent to the GS-4 grade level. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

GS-6

To be eligible at the GS-6 level, you must have at least one year of specialized experience equivalent to the GS-5 level. Examples of specialized experience may include : experience reviewing documents for accuracy and completeness; using automated software to programs to create, copy, edit, store and print a variety of documents and reports; making purchases within governing procurement regulations; maintaining electronic databases to track information and suspense items; and making purchases of supplies, equipment, and services. To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)

Interagency Career Transition Assistance Plan (ICTAP) - The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if : 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at : http : / / www.opm.gov / policy-data-oversight / workforce-restructuring / employee-guide-to-career-transition / .

Career Transition Assistance Plan (CTAP) - The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if : 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http : / / www.opm.gov / policy-data-oversight / workforce-restructuring / employee-guide-to-career-transition / .

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see http : / / www.ed.gov OR Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at http : / / www2.ed.gov / about / offices / list / ous / international / usnei / us / edlite-visitus-forrecog.html. All documentation must be in English or include an English translation.

The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.

Selective Service : If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See www.sss.gov.

Reasonable Accommodation Statement : Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

EEO Statement : The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor.