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Executive Assistant

Executive Assistant

DYADlaw. P.C.Vista, CA, US
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Executive Assistant (Immigration Law Firm)

The Executive Assistant (EA) at DYADlaw, P.C. provides high-level administrative support to firm leadership, ensuring smooth, strategic operations and clear communication across departments. This trusted role is responsible for managing complex calendars, coordinating meetings, preparing agendas, tracking time-sensitive tasks, and supporting the executive team in driving the firm’s mission forward.

The EA is organized, proactive, and professional, with excellent judgment and strong written communication skills. This role requires the ability to manage priorities, follow through without reminders, and maintain confidentiality.

Compensation :

70,000 - $75,000 yearly

Responsibilities :

Executive Support & Communication

  • Manage calendars and inboxes for leadership (CEO, COO, Mentoring Attorney), including triage, scheduling, and follow-ups
  • Draft and send professional correspondence on behalf of firm leadership
  • Prepare meeting agendas, send calendar notifications, and confirm attendance
  • Track meeting takeaways, decisions, and follow-up tasks
  • Coordinate internal and external meetings, travel, and reimbursements
  • Represent leadership with professionalism in written and verbal communication
  • Route inquiries to the appropriate party and ensure timely responses
  • Maintain confidentiality while handling sensitive and case-related information

Project & Operations Support

  • Track time-sensitive projects and executive priorities across departments
  • Support administrative initiatives, events, and internal communication
  • Maintain internal systems for task management, scheduling, and file organization
  • Assist with policy tracking, document review, and maintaining executive records

    • Qualifications :

  • Bilingual proficiency (English and Spanish) required, both verbal and written
  • 2+ years of experience as an Executive Assistant or in a high-level administrative role (legal or professional services industry preferred)
  • Excellent communication, time management, and problem-solving skills
  • High emotional intelligence, professionalism, and discretion
  • Strong proficiency in Gmail, Google Calendar, Google Docs, Google Meet, and cloud-based file management
  • Ability to work independently, handle shifting priorities, and anticipate needs
  • Familiarity with immigration law terminology and legal operations is a plus

    • About Company

    DYADlaw, P.C. is a forward-thinking law firm dedicated to providing exceptional legal services with a focus on meeting the unique needs of each client. Our firm is committed to a workplace culture rooted in inclusivity, accountability, and constant learning. We recognize that a diverse and collaborative team is central to our success, and we value the contributions of every employee. By fostering an environment where innovation and professional growth thrive, we strive to be the best in our field and support our team in doing the same.

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    Executive Assistant • Vista, CA, US