Executive Secretary

POSITION SUMMARY :

Oversee all aspects of vehicle documentations, including all internal reporting, E-Z pass / On-Street accounts, all Motor Vehicle transactions, and insurance documentation.

POSITION DUTIES :

• Maintain, compile, compose, coordinate and distribute various confidential and non-confidential transportation information lists, reports and rosters pertaining to eligible drivers and vehicles
• Assisting with ordering E-Z Pass Tags, and reporting monthly billing to proper departments
• Responsible for the organization of the vehicle information files. Maintain original or copies of documentation pertaining to licensing, titling, DOT inspection schedules, NYS Emissions Inspections and registration renewals.
• Establish and supervise the filing of trip logs; mechanics repair files, vendor files. Track trip logs for DOT inspections, creating and maintaining vehicle mileage usage reports, quarterly mileage usage, and submitting to finance team as requested.
• Manages all documentation for Department of Motor Vehicle (D.M.V.) transactions; interact with D.M.V. in preparing paperwork for new, transferred, lost, destroyed, duplicate, or replacement items. Prepares documentation for newly purchased vehicles, transferred vehicles, and vehicles sold by CPA / CPT; coordinate all activity with insurance company; when necessary, personally process transactions to obtain results.
• Oversee documentation for Insurance- acquiring new ID cards as needed
• Oversees process for annual submission of On-Street Parking applications and highway permits for all applicable vehicles.
• Perform all other duties as assigned

REQUIREMENTS :

2 years experience in a transportation environment with NYS DMV knowledge

Basic proficiency with a P.C. and Demonstrated communication skills

NYS Driver’s License

High School Diploma Required

Available for up to 1-2 weekend days per month on duty