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Executive Assistant Studio Manager, Hardware Design

Executive Assistant Studio Manager, Hardware Design

Amazon Development Center U.S., Inc.San Francisco, California, USA
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Amazon is seeking an exceptionally talented, resourceful, and customer-centric Executive Assistant and Studio Manager to support multiple leaders in our Device & Services Industrial Design Group.

This role requires attention to detail, organizational skills, and the ability to manage multiple critical requests across stakeholders while meeting tight deadlines. The ideal candidate will proactively anticipate needs and drive improvements for the Industrial Design Leadership Team. High integrity and discretion in handling confidential information is essential, along with professionalism in executive interactions. Must thrive in a fast-paced, goal-focused environment while maintaining flexibility, and composure.

The ideal candidate must have a demonstrated ability to manage complex calendars, coordinate domestic and international travel, and act as general liaison and POC for their teams, fellow assistants, and other key partners across the company.

In addition, the ideal candidate will work with Program Managers in studio activities such as purchasing, moving and tracking materials, and coordinating presentation logistics.

The ideal candidate will have familiarity and experience working in a design team, and may come with some program management experience.

The candidate must be able to multitask complex projects with little to no guidance, react appropriately to situations requiring a quick turnaround, and take effective action without knowing the complete picture. Adept at note-taking and tracking action items in various weekly meetings.

  • PLEASE NOTE THAT THIS ROLE IS LOCATED IN SAN FRANCISCO, CALIFORNIA. 5-DAYS IN-OFFICE REQUIRED. NO RELOCATION ASSISTANCE IS AVAILABLE AT THIS TIME

Key job responsibilities

Responsibilities include but are not limited to :

  • Work closely with the leadership team to provide seamless support to the group through real-time prioritization of business activities.
  • Book complex domestic and international travel and track / submit expenses on behalf of executives
  • Management of complex calendar scheduling; proactive conflict resolution
  • Organize team meetings, conferences, and social events as needed
  • Document writing, editing, and readiness.
  • Organize, prioritize and appropriately handle time-sensitive, confidential information and materials and ensure action is taken promptly.
  • Track and help drive completion of key deliverables and follow up actions.
  • Support program management activities such as budget tracking, purchasing, material tracking, shipping logistics, and studio space management
  • Work closely with other EAs throughout the team and across the company, as well as with Finance, HR, and Legal partners for the organization.

    • A day in the life

    You'll be a skilled coordinator who brings both precision and resourcefulness to this role. Your expertise will help orchestrate complex schedules, respond to time-sensitive requests, and ensure seamless operations. This dynamic position requires exceptional organizational abilities, proactive problem-solving, and the adaptability to excel in a fast-paced environment.

    About the team

    The Amazon Devices and Services Industrial Design Group is a multidisciplinary design team that is responsible for the Industrial Design of all Amazon consumer electronic Devices including; Echo Family Devices, Fire TV, Fire Tablets and more.

    BASIC QUALIFICATIONS

  • 5+ years of executive assistant experience
  • Knowledge of Microsoft Office products and applications
  • Bachelor's degree or equivalent
  • Experience with domestic and international travel coordination.

    • PREFERRED QUALIFICATIONS

  • Experience in a fast-paced, high-tech company
  • High levels of integrity and discretion in handling confidential information and materials.
  • Experience with and a passion for design.
  • Exceptional organizational and communication skills, team-oriented philosophy, and problem solving skills.
  • Grace under pressure, and the ability to switch gears at a moment’s notice with a great sense of humor.
  • Impeccable attention to detail.

    • Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

    Los Angeles County applicants : Job duties for this position include : work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company’s reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

    Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

    Our inclusive culture empowers Amazonians to deliver the best results for our customers.

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    Assistant Studio Manager • San Francisco, California, USA