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Purchasing Assistant
Purchasing AssistantCompunnel Inc. • Gainesville, FL, United States
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Purchasing Assistant

Purchasing Assistant

Compunnel Inc. • Gainesville, FL, United States
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Job Description

This job description outlines a versatile clerical role within a highway material testing facility's Business Unit Section. Key aspects of the position include :

Role Overview :

  • Intermediate-Level Clerical : This position requires a balance of established office skills and the ability to handle more complex tasks related to purchasing, finance, and logistics.
  • Business Unit Focus : The work directly supports the business operations of the facility, ensuring smooth administrative processes.
  • Variety of Duties : The role encompasses a wide range of responsibilities, from routine office tasks to more specialized financial and tracking activities.

Key Responsibilities :

  • Purchase Tracking (SMO Expenditures) :
  • This is a core duty, requiring meticulous attention to detail.
  • The individual will manage the entire purchasing process, from initial requests to final warrant issuance.
  • Emphasis on compliance with purchasing guidelines and budget monitoring.
  • Mailroom and Inventory Management :
  • Handling all mail-related functions (receiving, sorting, shipping).
  • Managing the inventory of uniforms, aprons, and lab coats.
  • Financial Reporting and Data Analysis :
  • The ability to extract financial data, analyze it, and present it in a clear and understandable format.
  • Front Desk Backup :
  • Providing coverage for the front desk, including greeting visitors, issuing badges, and directing them.
  • Contract Worker Timesheet Processing :
  • Reviewing and processing timesheets and tracking contract worker hours.
  • General Office Duties :
  • Performing standard clerical tasks such as copying, filing, shredding, and assisting with projects.

    • Preferred Skills :

  • Strong Communication and Interpersonal Skills : Essential for interacting with colleagues, visitors, and vendors.
  • Organization and Motivation : The ability to manage multiple tasks and prioritize effectively.
  • Data Entry and Quality Review : Accurate and efficient data entry skills, with a focus on quality.
  • Computer Proficiency : Expertise in Outlook, Excel, Word, and PowerPoint.
  • Technical Writing Skills : The ability to create clear and concise written documents.
  • Multitasking and Teamwork : The capacity to handle multiple responsibilities and collaborate with others.

    • Additional Notes

    In essence, this role requires a detail-oriented, organized, and adaptable individual who can contribute to the efficient operation of a busy highway material testing facility. The position reports to the Gainesville, FL office Monday – Friday between the hours of 8 : 00 AM to 5 : 00 PM.

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    Purchasing Assistant • Gainesville, FL, United States

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