Admin Project Coordinator I

The University of Texas at DallasRichardson, TX, US

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Job Summary

Reporting to the Department Business Manager, the Administrative Project Coordinator will provide advanced project and administrative support to the Department of Electrical and Computer Engineering (ECE), a large complex department. The Administrative Project Coordinator will lead and coordinate projects to assure completion within budgetary, space and time limits in order to enhance the overall operation of the organization. Areas of coverage include office management, event coordination and execution, space management, onboarding / offboarding, procurement, travel, reimbursement, and inventory management. This role serves as a liaison to the Jonsson School Dean’s Office, other Jonsson School Departments, Facilities Management, and the faculty, staff, and students within ECE and will assist the department with adhering to standard operating procedures and university policies. The Administrative Project Coordinator will lead front office staff and provide back-up support as needed. Minimum Education and Experience

Bachelor’s degree in a related discipline and three years of administrative experience, experience related to the project area or any equivalent combination of education and experience.

Preferred Education and Experience

Experience managing the administrative aspects of an office or department in a university or commercial setting
Experience managing projects and initiatives
Experience with event planning and execution
Experience using PeopleSoft Procurement software or comparable ERP system
Requires attention to detail, accuracy, and the ability to meet strict deadlines
Must have superior organizational skills and the ability to effectively multitask daily.

Essential Duties and Responsibilities Essential Duties and Responsibilities :

Lead the Office Services function for the department creating a welcoming and professional environment for visitors and ensuring the department has the appropriate administrative resources to support our faculty, staff, and students

Manage departmental projects and initiatives including the execution of events, logistical and scheduling support for faculty recruiting, management of key space and facilities initiatives, and other projects as defined by the Department Head and Business Manager

Supervise and coordinate department work-study students; assign tasks, training, schedule, and liaise with departmental staff to assist with high workload areas

Provide administrative support and coordination to the ECE Department Head

Partner closely with Event and Marketing / Digital Media staff on all aspects of event planning and execution including concept creation, vendor coordination, purchasing, securing space, and handling equipment and custodial needs

Maintain departmental calendar / schedule in partnership with the ECE Department Head, Business Manager, and faculty ensuring meetings and events are appropriately positioned and resourced

Support new faculty and staff onboarding ensuring teammates have the required workspace, equipment, access, and other necessary resources

Serve as inventory liaison to Engineering & Computer Science asset management team; create controls and processes to effectively manage department mobile asset inventory; maintain annual inventory list of department-owned / controlled assets

Coordinate with Facilities Management on work requests and projects to support the space and infrastructure needs of a growing department

Utilize procurement software to prepare, review, submit, and receive purchase orders in support of department operating needs

Arrange domestic / international travel and all related logistics

Process reimbursement of business and travel expenses

Issue and maintain shared equipment (laptops, projectors, etc.) and serve as liaison for department technology & audio / visual needs

Manage shipping / receiving and mail activity within the department coordinating student workers and providing backup support when needed

Physical Demands and Working Conditions Physical Activities Working Conditions Additional Information Remote Notice : After the probationary period, this role may be eligible for a hybrid (partly remote / partly in office) work schedule, subject to business need and manager approval. May be required to use personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.

What We Can Offer

UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes :

Competitive Salary

Tuition Benefits

Internal Training

BCBS PPO Medical insurance – 100% paid for full-time employees

PPO and DHMO Dental Insurance Plan – PPO plans include ortho benefits

Vision Insurance

Long and short-term disability

TRS Retirement Plan – defined benefit plan offering lifetime annuity upon retirement

Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans

Dental / Vision / AD&D

Paid time off

Paid Holidays

Paid Winter Break

Fertility Benefits

Remote Work Options – approved by department

All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.Visit https : / / hr.utdallas.edu / employees / benefits / for more information.

If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!

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