Executive Administrative Assistant

Job Details

Description

At OneAmerica, we deliver on promises when customers need us most. We believe the best way to serve our customers is to know that every individual, employee, family and business we work with has unique personal and financial goals. We keep our promises, so we can help them achieve their goals and realize their definition of financial success.

Job Summary

OneAmerica Financial is seeking a highly motivated, adaptable, and results oriented Executive Administrative Assistant to support the Director of the Admin Center of Excellence, and assist, with responsibilities for the Chairman, President and CEO of the enterprise.

This role requires a proactive professional who can manage complex logistics, juggle multiple priorities, and communicate effectively across all levels of the organization. The ideal candidate thrives in a dynamic environment and is comfortable wearing many hats—often at the same time.

What You'll Do :

Meeting & Event Coordination : Plan and execute meetings, events, and special projects with precision and professionalism.

Travel & Logistics Management : Coordinate all business travel, expense and budget management from end to end.

Project Support : Adapt to varying project needs, from developing agendas to managing large-scale event logistics.

Communication : Serve as the administrative point of contact between executives and internal / external stakeholders; clearly communicate plans and updates.

Confidentiality & Discretion : Handle sensitive information with the utmost confidentiality and sound judgment.

Process Implementation : Assist in rolling out new administrative processes and support continuous improvement efforts.

Cross-Functional Collaboration : Work closely with departments across the organization to ensure seamless execution of executive initiatives.

Qualifications :

• 5+ years of Professional level experience in administrative support, executive support and / or event management
• College degree preferred
• High level of proficiency with Microsoft Office Suite
• High level of attention to detail
• Strong ability and willingness to work in a dedicated and expanded team environment
• Creative and entrepreneurial attitude and approach
• Discretion and confidentiality
• Excellent presentation skills
• Exemplary planning and time management skills
• Ability to multitask and prioritize daily workload
• High-level organizing, planning, oral and written communications skills
• Independent thinker and ability to self-manage
• Willingness to be flexible and work well in a team
• High School diploma required; or any combination of education and experience which would provide an equivalent background

Salary Band : 04B

This selected candidate will be expected to work Hybrid in Indianapolis, IN. The candidate will also be expected to physically return to the office in IN as business needs dictate or for team-building and collaboration.

If you are offered and accept this position, please be advised that OneAmerica does not have any offices located in the State of New York and OneAmerica associates are not permitted to work remotely in the State of New York.