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Marketing Administrative Assistant
Marketing Administrative AssistantInfinity Personnel • Hialeah, FL, US
Marketing Administrative Assistant

Marketing Administrative Assistant

Infinity Personnel • Hialeah, FL, US
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Job description :

Branding & Merchandising Specialist

Location :  Hialeah, FL 33018

Department :  Marketing

Pay :  $21.00 Per hour + overtime

Job Type :  Full-Time

Position Overview :

We are seeking a highly organized and detail-oriented Marketing administrative assistant to support our marketing and sales operations. This role is responsible for managing point-of-purchase (POP) materials, overseeing brand execution across retail and wholesale channels, generating strategic sales reports, and controlling marketing budgets. The ideal candidate thrives in a fast-paced, collaborative environment and brings strong analytical, communication, and project management skills.

Key Responsibilities :

Sales Reporting & Strategic Support :

  • Prepare and manage recurring reports, including :
  • AK reports
  • SKU / category sales performance by country (24-month view)
  • COOP program monthly control reports
  • Purchasing plans
  • POP inventory audits and tracking
  • Deliver custom reports and actionable insights to assist the sales team in client and market analysis.

POP (Point-of-Purchase) Material Management :

  • Process, track, and replenish POP material orders.
  • Conduct quarterly audits of both virtual and physical inventory.
  • Source and negotiate with suppliers for POP production and logistics.

    • Marketing Expense & COOP Program Oversight :

  • Reconcile marketing expenses in accordance with commercial agreements and budgets.
  • Monitor customer COOP budgets and ensure timely reporting and compliance with audit standards.
  • Collaborate with Accounts Payable to reconcile COOP claims and reimbursements.

    • Retail & Wholesale Channel Management :

  • Analyze weekly retail promoter sales and attendance reports.
  • Track and report on competitive activity in retail environments.
  • Coordinate POP usage and branding compliance across channels.
  • Prepare salary and expense reports for promoters and coordinate with third-party agencies.

    • Accounting Support :

  • Submit credit note and internal requisition requests.
  • Provide clients with timely updates on credit statuses and reimbursements.

    • Inventory Control :

  • Initiate inventory adjustments and maintain ongoing oversight of POP inventory levels.

    • Event Planning & Coordination :

  • Manage budgets and quotes for corporate events, including venues, logistics, and entertainment.
  • Coordinate contracts with external vendors, hotels, and restaurants.

    • Repack Project Support :

  • Assist in the planning and execution of repack projects.
  • Manage label printing, packaging materials, and UPC tracking.
  • Maintain budget control for repack initiatives.

    • Qualifications :

  • 3–5 years of experience in marketing, merchandising, brand management, or related roles.
  • Bilingual : Fluent in English and Spanish (spoken and written).
  • Advanced proficiency in Microsoft Excel (pivot tables, formulas), Word, Outlook, and PowerPoint.
  • Experience in managing marketing budgets, POP logistics, and retail / wholesale branding is preferred.

    • Skills & Attributes :

  • Excellent organizational and project management skills.
  • Strong analytical mindset with experience in data and market trend analysis.
  • Attention to detail and commitment to quality.
  • Effective communication and interpersonal abilities.
  • Ability to manage multiple projects simultaneously in a fast-paced environment.
  • Willingness to travel as needed for corporate events or brand-related activities.

    • Job Types : Full-time, Contract

    Work Location : In person (Hialeah, FL)

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    Administrative Assistant • Hialeah, FL, US

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