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Operations Coordinator

Operations Coordinator

LeaderscriptDenver, CO, US
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Job Description

Job Description

Operations Coordinator - French American School of Denver

  • Calendar Hours to be determined by the School Director, coordinated with the Operations team. (Ops team hours may be assigned as either 7 : 30-4 or 8-4 : 30)
  • 205 Days per Year
  • Salary Hiring Range : $42,000-52,000

Overview

The French American School of Denver (FASDenver) is a bilingual, multicultural learning community dedicated to providing an academically rigorous, culturally enriching environment where students are empowered to become critical thinkers, global citizens, and lifelong learners. Our K-8 program emphasizes language immersion, creativity, and high expectations for academic and personal growth. At FASDenver, students gain the unique advantage of bilingual education, opening doors to diverse perspectives and fostering an appreciation for different cultures, languages, and ways of thinking.

Our faculty and staff collaborate closely to support each students development in both English and French, with tailored programs that include visual and performing arts, physical education, and character education to cultivate the holistic growth of every learner. Our inclusive community encourages students to celebrate and learn from one anothers unique experiences, fostering a climate where all members are valued and empowered.

About the Position

The Operations Coordinator is a central figure in creating a welcoming and organized environment that supports the schools daily operations and fosters a positive experience for students, families, and staff. This role manages front office activities by greeting parents and visitors, managing phone inquiries, and ensuring a neat and efficient office space, supporting student, staff, and family needs. The Coordinator handles essential administrative tasks, such as overseeing attendance tracking, maintaining student records, and supporting school events. They are also responsible for managing supplies, coordinating with the facilities team, and assisting with health and safety efforts. Additionally, they provide support for student recruitment, manage financial transactions, and oversee purchasing to ensure the smooth operation of the school. This versatile role requires excellent organizational skills, attention to detail, and a friendly, approachable demeanor.

Reports to : French American School of Denvers School Director

Key Responsibilities

Front Office Management

Create a neat, welcoming and organized office environment

Maintain parent bulletin board and a complete set of commonly used staff and staff forms for easy access

  • Welcome parents and visitors, maintain accurate visitor logs, respond to visitor and parent requests as appropriate, serving as gatekeeper to address questions and minimize interruptions of the school admin team and teachers

    • Answer phones; redirect inquiries as appropriate and relay messages to staff.

    Lead interested family tours and host family visits

    Manage the school-wide shared space reservation process

    General School Operations, Finance and Events

    Receive, distribute, and prepare incoming / outgoing faxes, mail and shipments

    Conduct weekly supply inventory / equipment checks and restock school supply closet.

  • Maintain office equipment; ensure that printers, copy machines and postage meter are always in working order

    • Support student uniform order, sale, distribution and inventory process

    Monitor and track student lunch balances, prepare invoices, and collect payments

  • Collect and prepare weekly cash deposits, following appropriate FASD fiscal controls.

    • Generate required purchase orders (POs) per FASD guidelines

    Student Records and Data Management

  • Track daily student attendance (absences, tardies, and early / late pickups), process late arrivals and follow-up with the families of absent and tardy students
  • Support efforts to ensure 100% collection and accuracy of required paperwork, including but not limited to, Enrollment, Free and Reduced Price Meal Applications, HLQs, PPFs, IC verification forms and other registration paperwork.

    • Transportation

  • Process incoming student transportation change requests and communicate to staff
  • Support arrival and dismissal procedures to ensure safe and efficient pickup and drop off

    • Facilities Maintenance

  • Support the maintenance of a clean, neat and highly functional campus by communicating cleaning needs to the schools custodial personnel

    • Health, Safety and Security

  • Implement FASD safety plan and coordinate emergency response efforts, as needed
  • Coordinate provision of student health services with the school nurse and nurse para(s)
  • Serve as a secondary student health support when nurse supports are unavailable

    • Additional Duties, As Assigned

    Qualifications and Characteristics

    3-5 years of experience in school operations or a related field, with a proven

    record of managing multiple operational functions.

  • Bachelors degree in business administration, operations management, or a related field preferred.
  • Proficiency in data management systems (e.g., Infinite Campus) and familiarity with school management software; strong Excel and general computer skills.
  • Familiar with the operations and logistics of a school environment, including student records, facilities management, safety protocols, and event coordination.
  • Capable of managing long-term projects, from planning through execution, with an understanding of deadlines and accountability measures.

    • Excellent verbal and written communication skills.

    CPR / First Aid or ability to obtain

    French and English proficiency is highly preferred.

    Join Us

    Be a part of our vibrant bilingual community and make a meaningful impact on students lives by ensuring smooth and effective operations at the French American School of Denver

    The French American School of Denver is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We are dedicated to fostering an inclusive community that celebrates diverse backgrounds and perspectives, ensuring a supportive environment for all members of our team.

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    Operation Coordinator • Denver, CO, US