Director, Faculty AffairsUniversity of Miami • Miami, FL, US
Director, Faculty Affairs
University of Miami • Miami, FL, US
job_description.job_card.30_days_ago
serp_jobs.job_preview.job_type
- serp_jobs.job_card.full_time
- serp_jobs.job_card.permanent
job_description.job_card.job_descriptionOversees onboarding activities for new faculty including faculty appointments. Oversees the verification of all faculty work authorization status (I-9) and records retention in compliance with Federal law. Prepares correspondence pertaining to faculty appointments and transactions. Prepares and issues faculty contracts and coordinates information on notification of intention to rehire non-tenured faculty. Develops and implements programs to aid effective faculty recruitment and retention strategies in alignment with University goals and priorities. Implements the termination process for faculty (layoffs, resignations and retirements), ensuring that appropriate notice, documentation, and consultation with appropriate authorities has taken place. Provides resources and support to departing faculty. In collaboration with the Vice Provost for Faculty Affairs and General Counsel, drafts retirement and special agreements / contract. Oversees implementation of terms of confidential retirement agreements and special contracts in conjunction with Office of General Counsel. Serves as the point of contact for emeritus requests and facilitates the review process. Oversees OFA support of Emeritus and Retired Faculty. Assists the Vice Provost in managing salary review and appeals. Reviews and process Coral Gables and Rosenstiel Schools requests for courtesy appointments, including International Scholar / Exchange Visitors (form DS-2019). Reviews and processes faculty secondary appointments for Provost / Vice Provost signature, for all campuses. Coordinates the 9 / 12-month payroll option. Coordinates with the UM Immigration Services, outside immigration counsel, and appropriate school and departmental administrators to ensure that all immigration procedures are handled in compliance with U.S. Government regulations and procedures, as well as internal University procedures, with particular emphasis on H-1B visas and Permanent Residency petitions. Screens applications for University sponsorship. Serves as the Deputy Title IX Coordinator for faculty. Responsible for reviewing Title IX complaints and allegations that involve faculty and directing them to the appropriate investigative unit; responsible for reviewing grievances in partnership with the Vice Provost and for planning, conducting, and communicating results of investigations into alleged faculty misconduct. Acts as a liaison between faculty members and the Vice Provost, addressing concerns and facilitating resolutions when necessary. Responsible for central reporting of investigations involving faculty and archiving of reports in the Navex reporting system. Oversees the proper maintenance of faculty records in systems such as Workday and OnBase. Maintains accurate and up-to-date records of faculty appointments, evaluations, and other relevant data. Conducts data analyses and generates reports as requested by the Vice Provost and Provost. Coordinates the planning and direction of staff engaged in the operation and maintenance of files for faculty, including responsibility for coordinating support for the faculty. Maintains in-depth knowledge and familiarity of the Faculty Manual to be able to understand, interpret, apply, and explain its guidelines and regulations to various constituencies. Partners with university academic leaders in updating the Faculty Manual. Promotes a positive and inclusive faculty culture through effective communication and collaboration, regularly liaising with faculty and staff who support faculty in all 12 schools / colleges, including the MSOM. Supervises the processing of and dissemination of Office of Faculty Affairs correspondence regarding non-reappointments, terminal notices, layoffs (including retirements), and secondary appointments for all campuses. Serves as a troubleshooter for faculty issues, including payroll matters. Provides support and training to Schools / Colleges Business Officers and faculty affairs liaisons. Manages faculty compensation transaction approvals, including salary, period activity pays, one-time payments, severance pay, relocation expenses, special compensation exception requests. This includes managing input and approvals in Workday. Manages the annual reporting of Faculty Special Compensation from Schools / Colleges to the Provost. Communicates important FA and payroll monthly notices (informing payroll datelines, general personnel procedures, and new university policies) to Schools and Colleges within Coral Gables and Rosenstiel campuses. Oversees the verifications of salary / employment for current and former employees. Supports the Office of General Counsel in response to subpoenas requiring information for faculty and research personnel. Represents the Office of Faculty Affairs and the Vice Provost at various meetings, including HR Client Services Meetings, and ad-hoc committee meetings. Works directly with Human Resources Technology staff to identify and troubleshoot problems in Workday and recommend solutions, up to and including configuration changes. Establishes and maintain procedures related to office functions. Exercises independent judgment in application of procedures, maintain authority to deviate from established policy, and assist in proper interpretation / application of standing policy. Represents the University of Miami at annual meetings to recruit new faculty. Responsible for supervision of staff. Determines priorities when necessary and ensures staff received appropriate training. Responsible for hiring, disciplinary action and termination as appropriate. Prepare annual performance appraisals and counsels staff on performance. Documents and continuously improves processes, seeking ways to make them more effective, efficient, and aligned with FA goals. Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures. Other duties as assigned. Ability to maintain effective interpersonal relationships Ability to recognize, analyze and solve a variety of problems Ability to manage a budget and work within the constraints of that budget Ability to direct, manage, implement, and evaluate department operations Ability to process and handle confidential information with discretion Ability to establish department goals and objectives that support the strategic plan Proficiency in computer software (i.e. Microsoft Office)
Current Employees
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.
The Director, Faculty Affairs supports the Vice Provost for Faculty Affairs and the Associate Provost for Faculty Development with the daily management of processes, systems and files relating to on-boarding, reappointment and retirement of faculty. Reporting to the Vice Provost for Faculty Affairs, this position executes all duties in strict confidence and must be able to deal tactfully and persuasively with others on sensitive issues, analyzing unique and complex problems, and developing creative solutions.
Key responsibilities include supporting faculty pay, onboarding and retirement contracts, assisting with hiring and promotion and tenure, and leading process improvement initiatives for the OFA. The Director engages with the Vice Provost for Faculty Affairs, the Associate Provost for Faculty Development, and with deans, chairs, and other key stakeholders to ensure that the faculty experience is conducive to academic excellence. The Director is the main point of contact for the Faculty Affairs Liaison from the Miller School of Medicine.
Specific responsibilities include :
Professional Development :
- Supports Associate Provost for Faculty Development in the development and implementation of programs to aid faculty professional development and retention.
- Oversees and executes ongoing special projects such as the development of webinars that support the faculty life cycle, and special meetings hosted by the OFA.
- Coordinates ongoing small-group educational initiatives with other faculty affairs or HR personnel on an inter-campus basis. Holds training sessions and workshops as needed.
Faculty Employment Lifecycle :
Employee Relations :
Employment Records and Compliance :
Leadership and Administration :
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
Core Qualifications
Education : Bachelor's Degree in relevant field
Certification and Licensing : Not Applicable
Experience : Minimum 7 years of relevant Faculty Affairs, Human Resources or related experience
Knowledge, Skills and Attitudes :
The University of Miami is an Equal Opportunity Employer - Females / Minorities / Protected Veterans / Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status : Full time
Employee Type
serp_jobs.job_alerts.create_a_job
Director Faculty • Miami, FL, US
Job_description.internal_linking.related_jobs
The University of Miami's Cardiovascular Division, Department of Medicine is seeking an experienced and visionary Medical Director to lead the development and expansion of the Structural Heart ...serp_jobs.internal_linking.show_more
The University of Miami Health System is initiating a search for a.Cardiovascular Fellowship Program Director.Oversee and manage the fellowship program that trains and educates physicians specializ...serp_jobs.internal_linking.show_more
Physical Therapist Clinical Director : Lead & Mentor in Keystone Heights, FL 🎯.Position Summary : Combining Clinical Excellence with Leadership.
This unique role offers the best of both wo...serp_jobs.internal_linking.show_more
Executive Director, Research Administration.Well-known academic institution & healthcare system.The Company is seeking an Executive Director for its Office of Research Administration.The succes...serp_jobs.internal_linking.show_more Associate Vice President of Career Services.Well-known private research university.The Company is seeking an Associate Vice President for Career Services to lead a transformative reimagining of the...serp_jobs.internal_linking.show_more 
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here ($7248.Workday to use the internal application process.
To learn how to apply for a faculty or...serp_jobs.internal_linking.show_more
The National Multiple Sclerosis Society mobilizes people and resources to drive research for a cure and to address the challenges of everyone affected by MS.
To fulfill this mission, the Society fun...serp_jobs.internal_linking.show_more
Vice President of Student Affairs.The Vice President of Student Affairs will be responsible for overseeing the planning, management, and evaluation of the institution's student success initiatives,...serp_jobs.internal_linking.show_more
Jackson Memorial Hospital - Core Lab.NW 12th Ave, Miami, Florida, 33136.Sign-on bonus eligible up to $25,000 Sign-on Bonus • •.
The Associate Director of Laboratory Services oversees a multi-disciplin...serp_jobs.internal_linking.show_more Vice President of Student Affairs.The Vice President of Student Affairs will be responsible for overseeing the planning, management, and evaluation of the institution's student success initiatives,...serp_jobs.internal_linking.show_more 
The University of Miami Health System is initiating a search for a Cardiovascular Fellowship Program Director.Oversee and manage the fellowship program that trains and educates physicians specializ...serp_jobs.internal_linking.show_more If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here ($7248.Workday to use the internal application process.
To learn how to apply for a faculty or...serp_jobs.internal_linking.show_more The Department of Cell and Systems Biology at the Miller School of Medicine | University of Miami is expanding and recruiting bold scientists who want to reshape the future of biomedicine.We invite...serp_jobs.internal_linking.show_more 
A leading educational innovator is seeking a Director of Academic Excellence who will drive academic strategy at 2 Hour Learning.
This role involves designing impactful academic frameworks, leading ...serp_jobs.internal_linking.show_more
This position is responsible for collaborating with the commercial team to identify revenue producing opportunities within MSD's customer base.
Also responsible for working directly with recognized ...serp_jobs.internal_linking.show_more
At Eisai, satisfying unmet medical needs and increasing the benefits healthcare provides to patients, their families, and caregivers is Eisai's human health care (hhc) mission.We're a growing pharm...serp_jobs.internal_linking.show_more Senior Director of Bridge Building.Non-profit organization working to improve the life of Americans of Jewish descent.Civic & Social Organization.
Consulting & Professional Services.The Comp...serp_jobs.internal_linking.show_more 
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process.
To learn how to apply for a facu...serp_jobs.internal_linking.show_more
Associate Professor, Invasive Interventional (Director Structural)
University of Miami Health System • Miami, FL, US
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
Cardiovascular Fellowship Program Director (open rank)
University of Miami Health System • Miami, FL, US
serp_jobs.job_card.permanent
serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
Physical Therapist Clinical Director
PrismHR • Miami, FL, US
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
Executive Director, Research Administration
Confidential • Miami, FL, US
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_variable_hours • serp_jobs.job_card.promoted • serp_jobs.job_card.new
Associate Vice President of Career Services
Confidential • Miami, FL, US
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_variable_hours • serp_jobs.job_card.promoted • serp_jobs.job_card.new
Associate Professor of Clinical - Medicine, Cardiology : Invasive Interventional
University of Miami • Miami, FL, United States
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
Director, Major Gifts - Southeast
National Multiple Sclerosis Society • Miami, FL, United States
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
Vice President of Student Affairs (Miami)
Confidential • Miami, FL, United States
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_1_day • serp_jobs.job_card.promoted
Associate Director, Lab Services, Full Time, Up to $25,000 Sign-on Bonus
Jackson Health System • Miami, FL, US
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
Vice President of Student Affairs
Confidential • Miami, FL, US
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_variable_hours • serp_jobs.job_card.promoted • serp_jobs.job_card.new
Cardiovascular Fellowship Program Director in Miami, Florida
University of Miami Miller School of Medicine • Miami, FL, US
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
Cardiovascular Fellowship Program Director (open rank)
University of Miami • Miami, FL, United States
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
Multiple Tenure-Track Faculty Positions (Assistant, Associate, and Full Professor)
University of Miami Health System • Miami, FL, US
serp_jobs.job_card.permanent
serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
Director of Accelerated Learning & Academic Innovation
Crossover • Miami, FL, United States
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
Director, Scientific Affairs
MSD • Miami, FL, United States
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
Director, Clinical Quality Assurance
Eisai • Miami, FL, United States
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
Senior Director of Bridge Building
Confidential • Miami, FL, US
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_variable_hours • serp_jobs.job_card.promoted • serp_jobs.job_card.new
Cardiovascular Fellowship Program Director (open rank)
The University of Miami • Miami, FL, United States
serp_jobs.job_card.full_time
serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted